What are the responsibilities and job description for the AGS-Parts Procurement Clerk position at Open Systems Inc.?
Job Title: Parts Procurement Clerk
Duration: 2 - 3 months with the possibility of extension
Location (100% Onsite): one temp on-site at the HOUSTON, TX
Hours Per Week: 40 hours
Work Hours: 7:30 am 4:30 pm
LENGTH: 2 - 3 months with the possibility of extension.
Position Summary
The Parts Procurement Clerk is responsible for achieving sales goals and administering order management processes for repair parts.
This position is assisting techs in making purchases.
This position is not doing anything to resolve part issues or making any arrangements to deliver parts.
This procurement position is assisting techs in making "will call" purchases by providing a PO number to the techs, completing the purchase order, identifying part with a system Part #, adding the parts to the service work order.
They are responsible for resolving and invoice discrepancies with the vendors and techs.
Principal Responsibilities
Ensure that problems relating to delivery, quality or pricing are promptly conveyed to the supplier and resolved in a timely manner.
Process orders received from service & installation teams.
Create, maintain, update, and reconcile purchase orders.
Adheres to purchase order company policies & procedures.
Place orders for departments other than service such as sheet metal, controls, HVAC, refurbishing, and installation department as needed.
Support orders in inventory, purchasing, pricing, and warranty administration processes.
Reviewing invoices for purchased commodities as required by Accounts Payable.
Education
Additional responsibilities as assigned.
High school diploma or five years of related experience and/or training; or equivalent combination of education and experience.
Minimum years of experience: 0-5 years
Additional Information
Ability to successfully manage multiple, competing priorities/task in a fast-paced work environment.
Strong Communication Skills, Verbal And Written, Required.
Intermediate to advanced proficiency in Microsoft Office Suite.
Strong organizational and time management skills.
Flexibility to work outside normal working hours, as required.
Working knowledge of basic refrigeration and/or knowledge of commercial refrigeration and HVAC is preferred.
Ability to always maintain the highest level of customer service.
Demonstrated ability to make decisions, learn quickly, thinking rationally and exercising good judgment. Work effectively in diverse team environment.
High level of professionalism and diplomacy.
The Parts Procurement Clerk is responsible for achieving sales goals and administering order management processes for repair parts.
The position also identifies customer needs and resolves parts or equipment issues with the sale and timely delivery of quality parts and solution offerings.
Will oversee shipping & receiving of vendor shipments from purchase orders, placing orders, maintain computerized database of supply purchase orders, paid invoices, goods delivered, Ensure that problems relating to delivery, quality or pricing are promptly conveyed to the supplier and resolved in a timely manner.
Process orders received from service & installation teams. Create, maintain, update, and reconcile purchase orders. Adheres to purchase order company policies & procedures.
Place orders for departments other than service such as sheet metal, controls, HVAC, refurbishing, and installation department as needed.
Support orders in inventory, purchasing, pricing, and warranty administration processes. Reviewing invoices for purchased commodities as required by Accounts Payable
Duration: 2 - 3 months with the possibility of extension
Location (100% Onsite): one temp on-site at the HOUSTON, TX
Hours Per Week: 40 hours
Work Hours: 7:30 am 4:30 pm
LENGTH: 2 - 3 months with the possibility of extension.
Position Summary
The Parts Procurement Clerk is responsible for achieving sales goals and administering order management processes for repair parts.
This position is assisting techs in making purchases.
This position is not doing anything to resolve part issues or making any arrangements to deliver parts.
This procurement position is assisting techs in making "will call" purchases by providing a PO number to the techs, completing the purchase order, identifying part with a system Part #, adding the parts to the service work order.
They are responsible for resolving and invoice discrepancies with the vendors and techs.
Principal Responsibilities
Ensure that problems relating to delivery, quality or pricing are promptly conveyed to the supplier and resolved in a timely manner.
Process orders received from service & installation teams.
Create, maintain, update, and reconcile purchase orders.
Adheres to purchase order company policies & procedures.
Place orders for departments other than service such as sheet metal, controls, HVAC, refurbishing, and installation department as needed.
Support orders in inventory, purchasing, pricing, and warranty administration processes.
Reviewing invoices for purchased commodities as required by Accounts Payable.
Education
Additional responsibilities as assigned.
High school diploma or five years of related experience and/or training; or equivalent combination of education and experience.
Minimum years of experience: 0-5 years
Additional Information
Ability to successfully manage multiple, competing priorities/task in a fast-paced work environment.
Strong Communication Skills, Verbal And Written, Required.
Intermediate to advanced proficiency in Microsoft Office Suite.
Strong organizational and time management skills.
Flexibility to work outside normal working hours, as required.
Working knowledge of basic refrigeration and/or knowledge of commercial refrigeration and HVAC is preferred.
Ability to always maintain the highest level of customer service.
Demonstrated ability to make decisions, learn quickly, thinking rationally and exercising good judgment. Work effectively in diverse team environment.
High level of professionalism and diplomacy.
The Parts Procurement Clerk is responsible for achieving sales goals and administering order management processes for repair parts.
The position also identifies customer needs and resolves parts or equipment issues with the sale and timely delivery of quality parts and solution offerings.
Will oversee shipping & receiving of vendor shipments from purchase orders, placing orders, maintain computerized database of supply purchase orders, paid invoices, goods delivered, Ensure that problems relating to delivery, quality or pricing are promptly conveyed to the supplier and resolved in a timely manner.
Process orders received from service & installation teams. Create, maintain, update, and reconcile purchase orders. Adheres to purchase order company policies & procedures.
Place orders for departments other than service such as sheet metal, controls, HVAC, refurbishing, and installation department as needed.
Support orders in inventory, purchasing, pricing, and warranty administration processes. Reviewing invoices for purchased commodities as required by Accounts Payable
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