What are the responsibilities and job description for the Procurement Manager position at OPTIMUS STEEL LLC?
Description
BASIC FUNCTION:
The Procurement Manager directs the organization's overall procurement processes, including purchasing and inventory of raw materials, management of storeroom, selection of vendors, and equipment. He will have primary day-to-day responsibility for planning, implementing, managing, and controlling all procurement-related activities of the company. He will lead the purchasing team to fulfill all the requirements.
NATURE AND SCOPE:
The incumbent will create processes to meet operational objectives for the procurement department. The incumbent will develop, manage and direct the procurement team. This position will develop budgets, policies, procedures to support the functional infrastructure of the procurement process. As part of his/her managerial level responsibility, will locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales. The incumbent will prepare and process requisitions and purchase orders for supplies and equipment. Incumbent will review purchase order claims and contracts for conformance to company policy. will prepare reports regarding market conditions and merchandise costs. He will resolve any arising problems or complaints. He/she will analyze market and delivery systems in order to assess present and future material availability. He will reconcile transactions by comparing and correcting data. He/she will recommend actions by analyzing and interpreting data and making comparative analyses and studying proposed changes in methods and materials. The incumbent will evaluate and advise on the impact of long-range planning and introduction of new programs. He/she will create & maintain metrics and analyze data to assess performance and implement improvements.
PRINCIPAL ACCOUNTABILITIES:
1. Supervise all the procurement actions from the company
2. Control purchasing department budgets.
3. Create & Maintain metrics and analyze data to assess performance and implement improvements.
4. Negotiate with suppliers, manufacturers, retailers and consumers.
5. Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales.
6. Prepare and process requisitions and purchase orders for supplies and equipment.
7. Prepare reports regarding market conditions and merchandise costs.
8. Analyze market and delivery systems in order to assess present and future material availability.
9. Resolve any arising problems or complaints.
10. Review purchase order claims and contracts for conformance to company policy.
11. Facilitates all aspects of the Storeroom. Monitors staffing needs, work flow and productivity; makes recommendations to improve work processes. Ensures quality of services and products provided. Seeks input from customers and management to improve services and meet customer needs.
12. Determines inventory requirements through the effective utilization of the inventory systems. Facilitate the routine evaluation of reorder points (ROP) and safety stock parameters to ensure inventories are in line with historical and future consumption rates and lead times.
13. Periodically review and adjust economic order quantities (EOQ) to ensure a proper balance between ordering and carry costs.
14. Coordinate the Cycle Count Program to maintain accurate inventory counts. Thoroughly analyze discrepancies to identify root cause and implement corrective action.
15. Facilitate, with Maintenance and Operations, the obsolescence review and dispositioning process.
16. Work closely with Maintenance to proactively plan material requirements for routine maintenance; including the establishment of planning bill of materials (BOM) and master scheduling of routine maintenance.
17. Facilitate training sessions for Storeroom Attendants under a maintained training matrix on compliance standards, routine methodologies, tools, policies, procedures, and processes.
18. Coordinate the treatment, reporting, and disposition of Non-Conforming materials. Ensure supplier performance documentation is accurately updated in a timely manner.
Requirements
Qualifications for this position include a four-year degree in Business Administration, Engineering, Economics, or related field combined with a minimum of 5 years' experience in purchasing and storerooms.
