Office Administrator

Description

Job Overview 

The Office Administrator is responsible for overseeing the day-to-day operations and administrative functions at our offices. This position supports our offices and facilities, Human Resources, safety, correspondence, meeting planning, scheduling, and office supplies. The Office Administrator will play a critical role in ensuring the smooth operation of our office by effectively managing various administrative tasks and providing support to employees. 

Key Responsibilities  

• Manage and coordinate all administrative activities of the office, including but not limited to scheduling appointments, vendor management, organizing meetings, and maintaining records. 
• Serve as the point of contact for all office/facility-related issues, addressing inquiries or concerns from employees, clients, and vendors. 
• Oversee the maintenance and repair of office equipment and facilities, ensuring a safe and comfortable working environment. 
• Manage office supply inventory, ordering and restocking as necessary to minimize disruptions in workflow.
• Coordinate and support new employee onboarding, ensuring a smooth transition for new hires. 
• Update and maintain the HRIS system to ensure accurate employee data. 
• Act as a backup to payroll processing and assist in benefits administration, including enrollment, changes, and terminations. 
• Prepare and distribute HR-related communications and correspondence.  
• Support employee relations by addressing employee inquiries and escalating issues to the CHRO/HR Generalist when necessary. 
• Assist in the implementation of HR programs and initiatives, such as training and development, performance management, and employee engagement initiatives. 
• Support off boarding process and maintain employee records, including leaves, attendance, and personal information. 
• Maintain compliance with employment laws and regulations and keep up-to-date records and documentation. 
• Oversee security and emergency preparedness.   
• Support Executive Management team members as needed.  
• Other projects as assigned  

Requirements

Skills & Abilities: 

• People centric with a passion for creating an outstanding employee experience. 
• Excellent communication skills, including listening, writing, and speaking. 
• Organized self-starter that thrives in a fast-paced, constantly growing & evolving startup environment. 
• Ability to multitask and problem solve. 
• Demonstrated ability to operate in an environment with ambiguity and change, adapting to and being a champion for positive change. 
• Impeccable discretion when managing confidential or sensitive information. 
• Ability to work independently while knowing when to seek guidance from supervisor.  

Qualifications 

• 2 years of experience in similar role 
• Proficiency in MS Office (MS Excel and MS Outlook, in particular), prior experience with an HRIS is a plus. 
• High School diploma or equivalent required; Associates preferred 

Salary : $45 - $0