Department Overview
The department of Molecular & Medical Genetics (MMG) encompasses numerous research faculty, clinicians, fellows, and students with diverse research interests surrounding molecular and medical genetics approaches to understanding the basis and treatment of human disease. The department is in search of an Accounting Specialist.
Function/Duties of Position
The Accounting Specialist position supports the accounting processes and financial management of the Department of Molecular and Medical Genetics in coordination with the Finance & Accounting Analyst and under the supervision of the Financial Manager. This position will be primarily responsible for transactional tasks and routine financial processes for university, sponsored project and foundation funds as well as researching and resolving accounting discrepancies and issues.
Key Responsibilities include:
- Procurement card acquisition, tracking, and reconciliation in iExpense
- Preparation, submission and tracking of various financial forms including journal entries, check requests, transfers, etc.
- Monitor payroll funding and process labor distribution changes and retroactive adjustments as instructed by finance team
- Process stipend forms & tuition/fee billing
- Process Internal Billing (IBS) charges and external invoicing
- Data entry of expenditures for tracking and reconciliation purposes
- Reconcile revenue and expense transactions
- Trace and investigate potential transaction errors and take corrective action
- Verify PO encumbrances, clearing and closing as necessary
- Support contracting processes as needed
- Understand and apply OHSU policies and procedures
- Work with appropriate offices at OHSU (CFS, A/P, Purchasing, etc) to accomplish tasks and resolve issues
- Provide backup support for travel/other reimbursements, purchasing and receiving of lab & office supplies/equipment
- Other various tasks including data entry, data queries, account set up, reporting, filing maintenance and other special projects as needed
Required Qualifications
Education and Experience:
- Completion of Associate’s degree in accounting/bookkeeping and two years of accounting technician/bookkeeping experience; OR Four years of accounting technician/bookkeeping experience; OR Equivalent combination of experience and training
Job Related Knowledge, Skills and Abilities:
- Proficient with spreadsheet skills, including simple functions, formulas, and formatting
- Proficient with computers running Windows and PC applications e.g. MS Excel, Oracle, Word and PowerPoint
- Must be detail-oriented and have excellent analytical and organizational skills
- Strong customer service and communication skills, both written and verbal
- Skilled at task management and ability to prioritize multiple tasks at one time
- Ability to work independently and as part of a team while being collaborative in resolving problems
- Ability to use tact and diplomacy to maintain effective working relationships
Preferred Qualifications
Education and Experience:
- Experience with OHSU policies, procedures, systems and technology.
- Experience with financials related to grant awards.
- Experience with accounting in the healthcare and university fields.
Job Related Knowledge, Skills and Abilities:
- Experience with Oracle systems.
- Strong excel and accounting expertise.
Additional Details
Working Conditions: Weekends, evenings and overtime possible but rare. Must be able to travel between Department’s locations including using the tram.
Physical Demands & Equipment Usage: Must be able to work in an environment with constant interruptions, work on a computer for 3-4 hours at a time and lift 20lbs.
All are welcome
Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.