Job Posting for Associate Department Administrator at Oregon Health & Science University
Function/Duties of Position:
This position works closely with the Department Administrator (DA) and the Department Chair to oversee all administrative, academic, research, financial and clinical aspects of the Department of Surgery. In this capacity, the position is directly responsible for all research, innovation, and education programs and represents the Department of Surgery and Division as appropriate and provides administrative continuity in the DA's absence. Responsibilities include:
Develops, implements, and evaluates Department/Division and faculty activities in accordance with the strategic plan
Proactively addresses critical issues and keeps the DA and chair informed
Coordinates all information system activities and communications across departments
Maintains faculty OPP contracts
Develops and revises faculty compensation plans
Plans monthly faculty meetings and attends Division head meetings
Acts as liaison between the Division Head and OHSU Hospital and Clinics, the School of Medicine Dean’s office, and the Department of Surgery administration
Ensure that all faculty paperwork and credentialing is completed in a timely fashion
Develop yearly budget forecasts; accumulate and track financial data to project finances using Oracle financials, data warehouse/analytical tool, and various other reports
Supports the Vice Chair of Research to dvelop and implement strategic initiatives
Directly manages the Dept of Surgery's core research activities assuring compliance, productivity, and progress
Oversees clinical practice operations and processes, working with the Clinical Practice Manager and Finance Manager to produce reports and statistics
Works closely with internal and external stakeholders to recruit for and support the general surgery practices across the health system consistent with the strategic plan of the University
Administration of all HR activity within the Division, working closely with human resources and School of Medicine Administration as needed, to include recruitment, hiring, facilitation of any immigration issues, training, performance evaluation, development, discipline, termination, etc.
Supervise and direct all immediate subordinates, rendering advice, assistance, and guidance as necessary
Education Program Administration
Communication and Marketing
Required Qualifications:
Master’s Degree in Business Administration, Health Care Administration or equivalent experience
Minimum 5 years of experience directing and managing in an academic and/or healthcare environment, including direct management of staff
Extensive experience in managing fiscal and clinical operations
Previous budgetary experience including experience with fiscal and budgetary procedures
Proven ability to effectively manage operational resources (people, space, supplies and equipment, etc.) to meet both quality and cost expectations/targets
Excellent communication, organizational, administrative and financial management skills
Ability to make independent decisions, analyze situations, solve complex problems and initiate actions for the effective management of a large and complex department
Demonostrated effective leadership skills
Preferred Qualifications:
Prior experience in a complex, multi-faceted academic medical center environment
Pervious experience with professional practice issues
Additional Details:
Apply here online. Please be sure to upload a cover letter and resume or CV.
All are welcome: Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.
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$126,677 to $183,341
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