Faculty Affairs Associate
Job Posting for Faculty Affairs Associate at Oregon State University
The Office of Faculty Affairs is seeking a Faculty Affairs Associate. This is a full-time (1.0 FTE), 12-month, professional faculty position.
The work of the Office of Faculty Affairs (OFA) falls into five areas: university-level programs to build and support an outstanding and diverse faculty; programs and initiatives to develop and support academic leaders (department heads, school directors, and deans); implementation of the university’s strategic plan; leadership of international strategies and global engagement; and academic policies and procedures, faculty personnel matters and approvals, and faculty labor relations.
The Faculty Affairs Associate (FAA) reports to the Vice Provost for Faculty Affairs (VPFA).
The FAA works in a coordinated fashion as a member of a team of administrative professionals in the Office of the Provost, with dotted line reporting to the Chief Assistant to the Provost.
As a member of the team, the FAA will contribute to other projects or initiatives as assigned. These assignments may vary widely, depending on current needs. The FAA may be asked to provide assistance to the VPFA when their EA is away from the office.
There is significant interpersonal interaction and access to sensitive information, requiring excellent communication skills, discretion and sound judgement.
The FAA will be reviewed annually. This process includes a written self-assessment for the previous year and written goals for the coming year, including plans for professional development and university service. The review will result in a response from the supervisor to the employee, with regular check-ins.
Position Duties
The work of the Office of Faculty Affairs (OFA) falls into five areas: university-level programs to build and support an outstanding and diverse faculty; programs and initiatives to develop and support academic leaders (department heads, school directors, and deans); implementation of the university’s strategic plan; leadership of international strategies and global engagement; and academic policies and procedures, faculty personnel matters and approvals, and faculty labor relations.
The Faculty Affairs Associate (FAA) reports to the Vice Provost for Faculty Affairs (VPFA).
The FAA works in a coordinated fashion as a member of a team of administrative professionals in the Office of the Provost, with dotted line reporting to the Chief Assistant to the Provost.
As a member of the team, the FAA will contribute to other projects or initiatives as assigned. These assignments may vary widely, depending on current needs. The FAA may be asked to provide assistance to the VPFA when their EA is away from the office.
There is significant interpersonal interaction and access to sensitive information, requiring excellent communication skills, discretion and sound judgement.
The FAA will be reviewed annually. This process includes a written self-assessment for the previous year and written goals for the coming year, including plans for professional development and university service. The review will result in a response from the supervisor to the employee, with regular check-ins.
55% Faculty Affairs project management
The FAA will serve as project manager and will coordinate activities supporting a wide array of projects in OFA/Office of the Provost. Most projects are nonrecurring.
Ongoing projects and initiatives include but are not restricted to: Pre-doctoral scholars program; briefings for the OSU Board of Trustees; Public Voices Fellowship Program; Provost Fellows program.
The FAA will utilize national and internal data to better understand areas of strength within OSU relative to peer and aspirational institutions. This position will work in collaboration with OSU partners, including but not limited to: Academic Analytics, Cooperative Open Reporting Environment (CORE), Institutional Analytics and Reporting (IAR), Human Resources, Academic Colleges, Research Office, and Student Affairs.
Working with IAR, HR, colleges and tenure units, the FAA will compile longitudinal information and profiles on faculty trends, including demographics and compensation, productivity, and promotion/time in rank. In addition, the FAA will explore the information and metrics reported by our peer institutions as comparators for our profile.
The FAA will create visual metrics and presentations to serve the needs of the Provost’s Office, including but not limited to Board of Trustees meetings, OSU Foundation meetings, strategic planning efforts, public-facing webpages, and departmental newsletters. Develop appropriate metrics and measures to capture the scope of faculty contributions to student success.
Current and planned projects include: strategic plan implementation tracking and metrics; faculty profile; faculty retention and hiring data collection; Academic Analytics faculty roster; Academic Analytics credentialing/access.
Tracking of Faculty Affairs data includes but is not restricted to:
Duties related to Academic Analytics include:
20% Enhance faculty development at all career stages
In partnership with the Associate Vice Provost for Faculty Development, the FAA will create and implement programs that provide faculty and their leaders with roadmaps for achieving career success. Ongoing duties related to faculty development include but are not restricted to:
15% – Assist with university strategic planning development and implementation
The FAA will support the VPFA, strategic plan steering committee, and strategic plan implementation committee as they undertake development and implementation of the University’s strategic plan.
10% Represent OFA or the Office of the Provost on university committees and search committees
Current examples of committees include but are not restricted to: SP4.0 Implementation Steering Committee; Manager Competency Workgroup; LinkedIn Learning Workgroup; Talent Management Senior Advisory Committee; Breaking Barriers Award Committee; NWCCU Accreditation Core Project Team; NWCCU Accreditation Student Achievement Subgroup; Academic Analytics Advisory Committee; Policy Advisory Group.
Other duties as assigned.
Minimum/Required Qualifications
The FAA will serve as project manager and will coordinate activities supporting a wide array of projects in OFA/Office of the Provost. Most projects are nonrecurring.
Ongoing projects and initiatives include but are not restricted to: Pre-doctoral scholars program; briefings for the OSU Board of Trustees; Public Voices Fellowship Program; Provost Fellows program.
The FAA will utilize national and internal data to better understand areas of strength within OSU relative to peer and aspirational institutions. This position will work in collaboration with OSU partners, including but not limited to: Academic Analytics, Cooperative Open Reporting Environment (CORE), Institutional Analytics and Reporting (IAR), Human Resources, Academic Colleges, Research Office, and Student Affairs.
Working with IAR, HR, colleges and tenure units, the FAA will compile longitudinal information and profiles on faculty trends, including demographics and compensation, productivity, and promotion/time in rank. In addition, the FAA will explore the information and metrics reported by our peer institutions as comparators for our profile.
The FAA will create visual metrics and presentations to serve the needs of the Provost’s Office, including but not limited to Board of Trustees meetings, OSU Foundation meetings, strategic planning efforts, public-facing webpages, and departmental newsletters. Develop appropriate metrics and measures to capture the scope of faculty contributions to student success.
Current and planned projects include: strategic plan implementation tracking and metrics; faculty profile; faculty retention and hiring data collection; Academic Analytics faculty roster; Academic Analytics credentialing/access.
Tracking of Faculty Affairs data includes but is not restricted to:
- Tenure-track extensions
- Covid Promotion and Tenure accommodations
- Fixed-term faculty non-renewals
- Waivers
- Hiring initiatives
- Award nominations
- Endowed faculty appointments
Duties related to Academic Analytics include:
- Maintaining OSU’s credentialing process
- Coordinating and supporting the Academic Analytics Advisory Committee
- Acting as the point of contact for OSU users
- Serving as OSU’s liaison between Academic Analytics staff and OSU leadership
- Utilizing and creating reports to identify awards, areas of collaboration, and make peer comparisons
20% Enhance faculty development at all career stages
In partnership with the Associate Vice Provost for Faculty Development, the FAA will create and implement programs that provide faculty and their leaders with roadmaps for achieving career success. Ongoing duties related to faculty development include but are not restricted to:
- Coordinating and scheduling the Academic Leadership series, Academic Faculty series, and Professional Faculty series
- Coordinating and supporting annual events, including the Academic Leadership Summit and New Faculty Orientations
15% – Assist with university strategic planning development and implementation
The FAA will support the VPFA, strategic plan steering committee, and strategic plan implementation committee as they undertake development and implementation of the University’s strategic plan.
10% Represent OFA or the Office of the Provost on university committees and search committees
Current examples of committees include but are not restricted to: SP4.0 Implementation Steering Committee; Manager Competency Workgroup; LinkedIn Learning Workgroup; Talent Management Senior Advisory Committee; Breaking Barriers Award Committee; NWCCU Accreditation Core Project Team; NWCCU Accreditation Student Achievement Subgroup; Academic Analytics Advisory Committee; Policy Advisory Group.
Other duties as assigned.
- Bachelor’s degree in any field and a minimum of two years’ experience leading projects and initiatives – OR – a minimum of five years’ experience as a lead project manager
- Ability to research/compile useful information for decision makers
- Adaptability and flexibility; ability to engage in new and emerging projects with little notice
- Demonstrated ability to advance complex initiatives or programming
- Demonstrated commitment to advancing diversity, equity, and inclusion
- Demonstrated strong project management skills, including the ability to serve as project lead or as a member of a team
- Excellent interpersonal and communication skills, including excellent writing skills
- Experience developing university/organization-wide partnerships and collaborations
- Sound judgement; discretion; confidentiality
- Master’s degree
- Experience creating and maintaining websites
- Experience extracting and interpreting data
- Experience with statistical software or platforms, such as Tableau; Academic Analytics; SPSS or SAS
- Experience working in higher education with academic leadership
- Strategic planning development and implementation experience
The FAA works in a typical office environment. This is an on-site position (not remote).
This position requires a clear and unambiguous commitment to compliance of all National Collegiate Athletic Association (NCAA) regulations for Division I (FBS) universities. No
Posting Detail Information
Posting Number
P06061UF
Number of Vacancies
1
Anticipated Appointment Begin Date
11/01/2022
Anticipated Appointment End Date
Posting Date
09/19/2022
Full Consideration Date
Closing Date
10/24/2022
Indicate how you intend to recruit for this search
Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter that addresses how the candidate meets the required (and preferred, if applicable) qualifications for the position.
3) Writing Sample: Upload as “Other Document 1”.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact:
Gigi Bruce
Gigi.bruce@oregonstate.edu
541.737.8414
OSU is committed to the health of our local and global community. All employees and students are required to comply with the university’s COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU’s plans for safety and success, as well as options for compliance with the vaccination program.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
1) A resume/CV; and
2) A cover letter that addresses how the candidate meets the required (and preferred, if applicable) qualifications for the position.
3) Writing Sample: Upload as “Other Document 1”.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact:
Gigi Bruce
Gigi.bruce@oregonstate.edu
541.737.8414
OSU is committed to the health of our local and global community. All employees and students are required to comply with the university’s COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU’s plans for safety and success, as well as options for compliance with the vaccination program.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
- Starting salary within the salary range will be commensurate with skills, education, and experience.
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Salary.com Estimation for Faculty Affairs Associate in Corvallis, OR
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