Agency: Health and Human Services
Position: Onsite Supervisor/Grant Specialist
Positions Available: 1
Work Location: Philadelphia, PA
Clearance Level: Public Trust
Citizenship: U.S.
Travel: 25%
Overview:
We are seeking a Grants Specialist to assist with managing all fiscal aspects of discretionary grants for a federal agency, to include but not limited to analyzing and completing administrative activities related to funding applications and award processes; reviewing/auditing recipient financial status reports (SF-425) for accuracy and fiscal compliance; monitoring fiscal compliance; and performing grant closeout tasks.
Key Responsibilities/Duties:
- Assist in maintaining funding plans, and prepare Funding Guidance Letters (FGLs)
- Review grant applications approved for funding for accuracy and completeness.
- Expert ability to utilize government systems, such as the Head Start Enterprise System (HSES), Grant Solutions (GS), Application Analysis Tool (AAT), and Payment Management System (PMS) for financial management
- Track receipt of Real Property (SF-429) and Tangible Personal Property (SF-428) and ensure documents are uploaded into Office of Head Start (OHS) data systems.
- Evaluate, track, resolve applications that include purchase, construction, and/or major renovations of facilities.
- Review recipient status reports and validate non-federal share, administrative cap, indirect costs and reconcile to PMS to ensure Federal funds are being utilized in a timely and accurate manner.
- Based on statutes, legislation, regulations, and directives, analyze and track to resolution audit reports, findings, revenue vs expenditures, depreciation, debt collection.
- Prepare/transmit official audit findings letter and prepare delinquency letters to recipients not in compliance with required audit timelines.
- Monitor recipient finances (PMS activity, non-federal share match reports, facility changes, carryover balances).
- Perform closeouts of project period grants including designated renewal system (DRS) and terminated grants.
- Collect, aggregate, enter and update data maintained in various databases, spreadsheets, and internet-based applications.
- Conduct both basic and complex data analysis to produce management information reports, written analytical reports and documents based on data analysis.
- Produce standardized document templates, mail merges files and other correspondence, and prepare and disseminate both individual and mass correspondence for distribution to grantees.
- Develop plans and reports and maintain official records.
- Design and produce various management information reports and generate reports on a periodic, cyclical, or ad hoc basis as requested by the Regional Office.
- Provide public accounting guidance and support in resolving recipient audit findings, interfacing with recipient financial staff and government audit personnel.
Education/Experience:
- A minimum of a BA or BS degree in a field related to task activities from an accredited university or college with a preference for a degree in accounting, business management, or a related field.
- Five to seven years of progressive professional experience related to the task activities including federal discretionary grants management, non-profit or for-profit financial management, and regulatory compliance monitoring and oversight.
- Experience utilizing the Audit Resolution and Tracking Management System (ARTMS), Uniform Financial Management system (UFMS), Property management Tracking System (PTMS) and Online Data Collection System (OLDC)
- Demonstrated experience in providing subject matter expertise related to regulatory compliance with federal financial management regulations including the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
- Demonstrated ability to communicate clearly, both orally and in writing, and produce high quality written products such as memoranda, presentations, and correspondence.
Job Type: Full-time
Pay: From $72,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
Ability to commute/relocate:
- Philadelphia, PA 19107: Reliably commute or planning to relocate before starting work (Required)
Education:
Experience:
- Fiscal management: 5 years (Required)
- Public accounting: 5 years (Required)
Work Location: One location