Information Management Support Specialist (Data Entry Specialist)

Description

Overview:

We are seeking an Information Management Support Specialist to assist with data entry and management for various existing Office of Head Start (OHS) and Office of Grants Management (OGM) management information systems including, systems to manage key grantee contact and performance data, funds planning systems, OHS monitoring systems, systems to process various grant award actions including funding, changes in scope and waivers of regulatory requirements, and various data management systems involving commercial off the shelf information technology applications such as relational databases and spreadsheets. 

Key Responsibilities/Duties: 

• Collect, aggregate, enter and update data maintained in      various databases, spreadsheets, and internet-based applications.
• Conduct both basic and complex data analysis to produce      management information reports, written analytical reports and documents      based on data analysis.
• Produce standardized document templates, mail merges files      and other correspondence, and prepare and disseminate both individual and      mass correspondence for distribution to grantees.
• Develop plans and reports and maintain official records.
• Conduct analysis and make recommendations to improve the      overall effectiveness and efficiency of Regional Office operations      including quality assurance processes and modifications to improve the      effectiveness of Regional Office internal work processes.
• Assist in collecting, aggregating, and analyzing various      organizational, management, program and financial characteristic and      performance data at the individual grantee, State, and Regional levels.
• Design and produce various management information reports and      generate reports on a periodic, cyclical or ad hoc basis as requested by      the Regional Office.
• Conduct comprehensive analyses of specified business or      records management processes and systems including specific      recommendations for improvements in effectiveness and timeliness of these      processes
• Engage in special projects requiring work-flow analysis, data      aggregation and integration, and quality assurance.

Requirements

Education/Experience: 

• A minimum of a BS degree from an accredited university or      college, in a field directly related to the task activities.
• Two years of relevant post-baccalaureate professional      experience directly related to the task activities.
• Demonstrated proficiency in utilizing a variety of web-based      and commercial off the shelf data management software packages.
• Ability to aggregate, analyze and present data gathered from      multiple sources.
• Demonstrated ability to communicate clearly, both orally and      in writing, and produce high quality written products such as memorandum,      presentations, and correspondence.
• Ability to use existing data systems to monitor various data      related to the OHS monitoring review process. This data includes, but is      not limited to, monitoring review schedules, regulatory deficiencies, and      areas of noncompliance, timelines for submission of quality improvement      plans, timelines for corrective actions and status of grantee corrective      actions.
• Demonstrated ability to aggregate, analyze and present data      gathered from multiple sources.
• Demonstrated ability to communicate clearly, both orally and      in writing, and produce high quality written products such as memoranda,      presentations and correspondence
• Corporate experience managing and administering work      comparable to the tasks described in this scope of work.