Office Manager

Our client is currently seeking an experienced Office Manager to join their busy Maintenance Department, based in Elgin.

This position offers an exciting opportunity for a motivated individual to lead office operations and support the engineering team.

Responsibilities:

• Manage daily office operations and administrative tasks to ensure smooth workflow within the department.
• Coordinate schedules and appointments for engineers, optimising efficiency, and productivity.
• Ensure customer complaints are followed up and actioned appropriately.
• Supervise office staff, providing guidance, training, and support as needed. Ensure training is kept up to date.
• Liaise with clients, vendors, and suppliers to facilitate communication and ensure timely project completion.
• Assist with project coordination and documentation, including preparing reports, maintaining records, and updating project files.
• Oversee inventory management, ordering supplies, and equipment maintenance for the department.
• Manage budgets and expenses, ensuring cost-effectiveness and adherence to financial guidelines.
• Implement and maintain office policies and procedures to promote a safe and productive work environment.
• Monitoring productivity of invoicing, stock, and efficiency of engineering work
• Improve ways of working and bring innovation to team.
• Foster teamwork and collaboration among office staff and engineering team members
• Address any office-related issues or concerns promptly and effectively.

Skills & Experience

• Degree in Business Administration, Management, or related field preferred.
• Proven experience in office management or administrative role, with strong managerial skills.
• Excellent organisational and multitasking abilities, with a keen eye for detail.
• Effective communication and interpersonal skills, with the ability to work well with diverse teams.
• Proficiency in office software applications (e.g., Microsoft Office Suite)
• Ability to prioritise tasks and meet deadlines in a fast-paced environment.
• Strong problem-solving skills and ability to handle challenges with professionalism and efficiency.
• Experience in the maintenance or engineering industry is desirable, but not essential.

If you feel that you are well suited to the above opportunity and would like to find out more then, please contact Orion Group for more information or apply by forwarding your current CV quoting reference: PR/071583

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.