What are the responsibilities and job description for the Admin Assistant position at Orlando Health?
Position Summary
The Administrative Assistant performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience and skilled knowledge of organization policies and practices for the Administrator and Corporate Manager.
Responsibilities
Essential Functions
- Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries.
- Screens calls and visitors.
- Operates copy machine and fax machine.
- Distributes incoming mail.
- Orders supplies.
- Establishes and maintains files and records on an ongoing basis.
- Conducts research, data collection, and some analysis of information.
- Schedules and maintains calendar of appointments.
- Organizes meetings including distributing materials, arranging of refreshments, transcribing minutes and makes travel arrangements if necessary.
- Works independently on special projects.
- Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
- Creates, prepares and coordinates presentations, including charts, graphs, etc.
- Creates and maintains databases and spreadsheets.
- May assist in preparing and/or monitoring budget.
- Performs routine problem solving.
- Works with sensitive employee information and confidential organization information.
- Interacts professionally with all levels of management.
- Significant employee contact and customer service.
- May provide work direction to other clerical personnel within the department.
- Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
- Maintains compliance with all Orlando Health policies and procedures.
Other Related Functions
- Maintains established departmental policies and procedures.
- Prioritizes workload to manage multiple priorities.
- Enhances professional growth and development through participation in education programs, current literature, and workshops.
- Performs other duties as assigned.
Orlando Health is a 3,238-bed system that includes 23 hospitals and emergency departments – 18 of which are currently operational with five coming soon. The system also includes nine specialty institutes in aesthetic and reconstructive surgery, cancer, colon and rectal, digestive health, heart and vascular, neuroscience, orthopedics, rehabilitation, weight loss and bariatric surgery. In addition, Orlando Health is home to more than 100 adult and pediatric primary care practices, skilled nursing facilities, an in-patient behavioral health facility under the management of Acadia Healthcare, and more than 60 outpatient facilities that include imaging and laboratory services, wound care centers, home healthcare services in partnership with LHC Group, and urgent care centers in partnership with FastMed Urgent Care. More than 4,000 physicians, representing more than 100 medical specialties and subspecialties have privileges across the Orlando Health system, which employs more than 25,000 team members and more than 1,200 physicians.
Orlando Health Orlando Regional Medical Center is honored to receive ANCC Magnet Recognition®, the most prestigious distinction a healthcare organization can earn for nursing practice and quality patient care. Research shows that Magnet hospitals and healthcare organizations have better outcomes, patient satisfaction and nurse retention. Orlando Health ORMC is the only adult acute care hospital with Magnet designation in Orlando.
Qualifications
Education/Training
High school diploma or equivalent.
Experience
Four (4) years clerical or secretarial experience. Experience in maintaining updates on websites, processing for policies and procedures, and risk assesment.
Salary : $35,000 - $44,400