Human Resources Assistant

The purpose of the Human Resources Assistant for OrthoRI is to be integral in all recruiting functions, and provide a high-level candidate and patient experience, administrative support, and delivering operational excellence to the OrthoRI team. The Human Resources Assistant serves at the forefront of OrthoRI’s candidate experience and supports the employee lifecycle through onboarding.

Duties and Responsibilities include but are not limited to:

1. Collaborates with the hiring managers to assist with recruitment efforts including; assessing candidate information, review resumes, prescreen candidates and coordinate interviews
2. Performs full-cycle recruitment activities for all applicable entities including; posting, sourcing, creating job offer, and conducting the required pre-employment screenings
3. Providing a prompt and excellent candidate experience to each candidate interacted with
4. Builds applicant sources by researching and contacting community services, colleges, employment agencies, recruiters, and internet sites; providing organization information, opportunities, and benefits; maintaining rapport
5. Conduct interviews over the phone, in-person or virtually
6. Conduct reference checks for all prospective hires
7. Scheduling orientations
8. Preparing and sending offer letters and onboarding documents to hired candidates
9. Providing a smooth transition between recruitment and onboarding
10. Communicating with all hiring managers on the status of open positions
11. Manage and update all job posting databases
12. Utilizing job posting databases to run searches for potential candidates
13. Organize the employee referral process including managing bonus requests
14. Prepare and distribute reporting on recruitment and new hire metrics 
15. Organize and attend job fairs and recruiting events
16. Assist in new hire orientations 
17. Compliance with HIPAA and OSHA regulations
18. Assisting fellow HR team members as needed
19. Other duties may be assigned as necessary

Required Education and Experience

1.  High School Diploma or equivalent
2.  Any combination of education, training, and experience that demonstrates the ability to perform the duties of the position.

Physical Demands:

• Requires mobility, frequent walking, standing, and sitting, some bending, stooping and stretching and periodic lifting of up to 50 lbs.
• While performing the duties of this job, the employee is regularly required to converse and hear. 
• Requires normal (corrected) vision.
• Requires coordination and manual dexterity sufficient to operate office equipment

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets. 

Position Type and Expected Hours of Work:

This is a full-time position. Days and hours of work are typically Monday through Friday, 8:30 a.m. to 5 p.m., but may vary depend on Company Schedule.

Effective December 1, 2021, all Orthopedics Rhode Island employees are required to have an initial dose of vaccine to prevent Covid-19.  Effective October 1, 2021, all employees of RI licensed health care facilities must be fully vaccinated against Covid-19.  Employees may be deemed exempt from this requirement based on documentation from their health care provider.  Our policy is to remain compliant with the department of health guidelines.