Administrative Assistant

This role is responsible for providing a variety of administrative support services; Receiving visitors and answering phone calls, routine clerical activities, special projects, maintaining office supplies, coordinating travel, and scheduling and preparing for meetings.

• Job is an individual contributor and has no direct reports.
• Provide routine and special request administrative and clerical support.
• Receive incoming telephone calls, identify caller and transfer to appropriate staff member or to voice mail as directed. Take messages by hand where necessary and ensure timely and accurate delivery.
• Receive and sort incoming standard mail and daily package deliveries, i.e., Fed Ex, UPS, USPS, and distribute to recipient or as otherwise directed. Prepare outgoing mail for shipment by applying postage using a postal meter or by completing and affixing a shipping label. Arrange for special shipments as required.
• Receive incoming visitors with courtesy and in compliance with organization security requirements and other visitor policies; notify staff members when visitors arrive and direct them as required.
• File documents in a timely and accurate manner. Create new files as required; discard old files in accordance with organization’s record retention program.
• Complete project surveys and creating presentations
• Prepare, fax or copy a variety of forms, documents and reports as requested by management or professional staff. Must be able to learn how to extract data from SAP.
• Must be capable of coordinating the set-up of new vendors into SAP, create purchase orders (PO’s) in SAP, receive against P.O.’s in SAP as requested.
• Generate a variety of reports on a weekly, monthly and/or quarterly basis.
• Arranges meetings, travel plans, processes expense reports for corporate management and staff as needed.
• Participates as needed in special departmental or facility projects
• This role has the responsibility to understand and places in practice appropriate safety procedures. This responsibility is achieved through education, training, use of protective equipment (as applicable) and by following safety policies, regulations, standards, and laws.
• Perform other duties as assigned.

Salary : $39,200 - $49,700