Administrative Assistant

Overview

Established in 1990, Owens Realty Services is a full-service commercial brokerage, investment, management, maintenance, housekeeping and environmental services company. Our comprehensive roster of services efficiently and economically manages the operation of sophisticated real estate investment portfolios, residential apartment and condominium complexes, government buildings, educational facilities, corporate campuses, high-profile venues and family entertainment parks in both the public and private sector. Owens Realty Services affiliates with significant industry associations to stay on the forefront of the development of new management models, marketing strategies, maintenance techniques and industry product lines. We integrate industry best practices to achieve the highest quality of service delivery for our clients.

With an emphasis on customized management plans, our services result in maintaining the maximum life cycles for critical capital investments, a healthy and clean environment for all building tenants and visitors, as well as substantial cost savings. Owens Realty Services saves our clients, on average, approximately $1.00 per square foot in operational cost savings.

Owens Realty Services portfolio includes over 25 million square feet of first class, high profile facilities in Connecticut , Florida, North Carolina and New York with a value of more than $8 billion in real estate net worth and $30 million in gross annual revenue. With over 1,000 industry professionals company-wide, our organization continues to experience extraordinary growth attributed to our overwhelming commitment and dedication to the absolute best and most innovative services in the industry.

Job Skills / Requirements

$20.00/hr

Job Description

As a core member of the team, you be responsible for management and coordination of supportive services for the Facility Manager and staff.  As an Administrative Assistant, you will interact with professionals throughout the organization.   In this role, you will report to the Custodial Manager of the portfolio. 

Responsibilities will include: 

?    Plan, direct and supervise office support services for the department, including organization of the office, ensuring efficient procedures, mail procedures, filing systems, invoice documentation, telephone, computers, and ensures that all systems are operational and records are up to date.
?    Responsible for scheduling staff via our Makeshift system.
?    Responsible for payroll to include submitting proper HR paperwork to the corporate office.
?    Financial – Ensures that invoices are completed in a timely manner and for coding of invoices for submission to Accounting department for payment.
?    Assists Custodial Manager to ensure department compliance to company policies and procedures.
?    Maintenance of inventory with respect to office supplies and company forms, etc. for project team use.
?    Ensure adequate supplies of uniforms are available for new hires.
?    Involvement with facilities planning, maintenance and custodial operations as needed or requested.
?    Involvement in the dispatch of maintenance personnel as needed or requested.
?    Assists in the completion of weekly of expense report and mileage reimbursement.
?    Assist with ordering custodial supplies.
?    Assist with recruitment and on-boarding of new hires.
?    Additional duties as required.

Job Requirements:

?    Minimum of 2 years of office experience.
?    Excellent communication and customer service skills, including strong writing, speaking and listening skills.
?    Excellent computer skills and above average knowledge of office software packages (Word, Excel, Outlook, etc.).
?    Solid attention to detail.
?    Data entry skills for work order system.
?    Ability to operate equipment such as copy machines, personal computers, scanners and other office equipment.
?    Confident positive attitude.
?    Excellent organizational skills.
?    Ability to multi-task and work in fast-paced environment.
?    Must be a team player

High school diploma/GED required; college preferred.

Must successfully pass background and drug screen.

 

 

Additional Information / Benefits

Our employees experience a dynamic and rewarding place to work. We have a reputation for outstanding customer service, professionalism, teamwork, and exceeding client expectations. We consider the employees of Owens Realty Services and Owens Facility Services to be one of our most valuable resources. Our employees treat others in a friendly and courteous manner and have respect for other employees, tenants,visitors and our clients property.

We look for employees who will:

• Strive for professional excellence in the performance of their jobs
• Understand and support the company's direction
• Provide superior service to our customers and employees
• Be flexible, innovative, and responsible to change
• Manage human and financial resources wisely
• Be a team player, helping others to succeed
• Encourage open communication throughout the company
• Treat all individuals with dignity and respect
• Have pride in and sell Owens Realty Services to others
• Be energetic and excited about their field of work and of others around them
• Be able to go above and beyond what is expected of them
• Be involved and enveloped in the entire business of our company

Owens Realty Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Benefits: Medical Insurance, Dental Insurance, Vision Insurance, Paid Vacation, 401K/403b Plan Screening Requirements: Drug Screen, Criminal Background Check

Salary : $1 - $8