Head Start Data Analyst

Pacific Clinics Head Start
Pasadena, CA Full Time
POSTED ON 9/13/2022 CLOSED ON 10/23/2022

Job Posting for Head Start Data Analyst at Pacific Clinics Head Start

The Head Start/Early Head Start/EHS CCP Data Analyst provides technological expertise to support data collection, monitoring and reporting systems to meet Head Start Performance Standards for child and family outcomes tracking. Under the direction of the Operations Manager, the Data Analyst establishes data quality standards and works across departments to ensure standards are met in accordance to the program’s data management plan. Perform data collection and analyzes information related to program(s), agency wide and external sources designed to improve processes and creates efficiencies.

  • Develops expertise and utilizes all Head Start/Early Head Start program software systems with accuracy and monitors data entry for all required program reporting requirements for child and family outcomes and annual Program Information Report (PIR).
  • Responsible for set up and maintenance of database system and is lead trainer for all users.

  • Leads efforts to track a variety of program related data in program tracking and reporting systems, including, but not limited to: COPA, State Preschool and the Head Start Enterprise System.

  • Maintains integrity of all program software information system by troubleshooting, problem solving and applying current updates.

  • Establishes data quality standards and works across departments to ensure standards are met in accordance to program’s data management plan.

  • Conducts data analysis of program trends internally and externally and produces program reports, including community assessment.

  • Ensures all data collected and entered is complete, accurate, in real-time, and secured.

  • Maintains confidentiality with respect to Head Start/Early Head Start children, families and staff in accordance with established policies and procedures and while monitoring all levels of program data.
  • Ensures accuracy and integrity of data while minimizing errors in the system.

  • Develops, coordinates and produces weekly, monthly, and annual reports as needed by the program for management, state and federal reporting requirements.

  • Creates and pulls program reports from all database and computerized tracking systems as assigned and as needed for different audiences.

  • Assists Program Operations Manager in providing technical support and training to other database users.

EDUCATION and/or EXPERIENCE/POSITION REQUIREMENTS:

  • Minimum Associates’ Degree in Business, Computer Science, or related field. Bachelors Degree is preferred.
  • 2 years experience in software systems, experience using Microsoft Office and data analysis.
  • Advanced computer knowledge and hands-on experience ih a Windows environment, Microsoft Word, Outlook, Access, and Excel, Oracle, SQL Database/queries and SQL Server Management Studio.

  • Experience conducting research, aggregating, analyzing, and present data from multiple sources.
  • Critical thinker with deductive reasoning skills, experienced at data collection and analysis, problem solving, multi-tasking, completing repetitive tasks with accuracy, and improvising with a creative approach to problems and obstacles.

  • Communicates effectively both verbally and in writing and works well with others in a team environment.
  • Represents Head Start/Early Head Start positively to the community and with parents and families at all times
  • Ability to communicate clearly, both orally and in writing, and produce high quality written product
  • Must maintain DOJ, FBI, and Child abuse Index Clearance
  • Must possess a valid California driver's license and maintain an insurable driving record under the Clinics' liability policy.

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We comply with Assembly Bill AB1933, candidates are required to show proof of full vaccination (including Booster) to begin work. Candidates who are partially vaccinated, cannot begin work until they are fully vaccinated and waited fourteen days post second vaccine. Requests for Medical and Religious exemptions may be submitted post offer for consideration.

Unvaccinated May Not begin work until:
  • Received one Johnson & Johnson or two Pfizer or Moderna and waited 14 days past the last vaccine.
  • Pfizer second dose – taken after 21 days = can start after 35 days from 1st dose
  • Moderna second dose – taken after 28 days after first dose = can start work after 42 days from 1st dose


Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the Los Angeles Fair Chance Initiative for Hiring.


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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