Office Manager

• Nice organizational cultre
• Work for a leading law firm

Boutique Law firm based in Amsterdam

1. Administrative Management:

• Oversee day-to-day administrative operations, including handling correspondence, managing files and records, and organizing meetings and appointments.
• Manage office supplies, equipment, and maintenance, ensuring availability and functionality.
• Assist in drafting and proofreading legal documents, such as contracts and reports, ensuring accuracy and adherence to formatting guidelines.

1. Office Coordination:

• Act as the main point of contact for internal and external stakeholders, including clients, vendors, and service providers.
• Coordinate and schedule meetings, conference calls, and travel arrangements for the legal team.
• Maintain office calendars, schedule appointments, and handle logistical arrangements for client meetings and events.

1. Financial and HR Support:

• Assist in managing financial processes, such as processing invoices, tracking expenses, and reconciling accounts.
• Support HR functions, including onboarding new employees, maintaining employee records, and managing timesheets and leave requests.
• Collaborate with external partners, such as accountants and payroll providers, to ensure accurate and timely financial and HR operations.

• Proven experience as an Office Manager or in a similar administrative role, preferably within a law firm or professional services environment.
• Excellent organizational and multitasking skills, with meticulous attention to detail.
• Strong written and verbal communication abilities in English; Dutch is preferred.
• Proficiency in using office software, such as MS Office suite (Word, Excel, PowerPoint) and document management systems.
• Familiarity with legal terminology and procedures is desirable.
• Ability to prioritize tasks, work under pressure, and meet deadlines.
• Exceptional interpersonal skills, with the ability to build positive relationships with colleagues and external stakeholders.

• Competitive salary;
• Treavel allowance;
• Pension scheme;
• 25 days of holidays;
• Fun team outings!

Consultant: Maria Briceno

Vacature referentie: JN-062023-6098949