What are the responsibilities and job description for the Purchasing Specialist position at PALRAM Industries?
Job Details
Description
Purchasing Specialist
Grade Level 9 (Non-Exempt)
Description:
The Purchasing Specialist is responsible for strategic procurement tasks within designated categories. This pivotal role ensures the smooth flow of procurement operations and sustains business continuity.
Reports To:
Purchasing Manager
Essential Duties And Responsibilities
Description
Purchasing Specialist
Grade Level 9 (Non-Exempt)
Description:
The Purchasing Specialist is responsible for strategic procurement tasks within designated categories. This pivotal role ensures the smooth flow of procurement operations and sustains business continuity.
Reports To:
Purchasing Manager
Essential Duties And Responsibilities
- Execute tactical procurement tasks within designated categories by following established procedures and guidelines.
- Review and process requisitions assigned to you for designated categories, collaborating with departments as needed to clarify details for purchase order creation.
- Create purchase orders (POs) and send them to vendors in a timely manner.
- Follow up on POs to track delivery status and resolve any issues promptly.
- Expedite POs when necessary to meet production or project deadlines.
- Match purchase orders with goods receipts for accuracy, process into GR packet as needed, and forward to accounting for further processing.
- Ensure vendor compliance with organizational standards and requirements, maintaining accurate records of vendor documentation, certs, and agreements.
- Coordinate with shipping and receiving departments to ensure timely receipt of goods and resolve any delivery discrepancies.
- Provide support for audits and compliance reviews related to procurement activities.
- Maintain accurate and up-to-date records of procurement activities, including open order reports and vendor contracts.
- Handle vendor returns in SAP and support the finance department with financial reporting tasks related to procurement.
- Provide backup support for team members during vacations and other absences to maintain operational continuity.
- Fulfill additional job responsibilities as delegated by management.
- Bachelor's degree in business administration, supply chain management, or related field, or equivalent combination of education and experience.
- Previous experience in procurement or purchasing roles, typically ranging from 2 to 5 years.
- Strong attention to detail and organizational skills, with the ability to manage multiple priorities.
- Excellent communication and people skills, with the ability to collaborate effectively with stakeholders.
- Proficiency in Microsoft Office suite.
- Knowledge of SAP or similar ERP systems is advantageous.
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