Expense Management Coordinator

Description

Summary of Position:

Responsible for processing and reconciling all expense reports for PVA employees, volunteers, members and Chapters.  Manage the administration of the VISA corporate account.  Backup support for the A/P Coordinator.

Regular Duties:

• Review Business Expense Reports to ensure compliance with company policy and procedures.
• Process all expense reports on-line through the Concur expense software, down load the expense report, verify receipts, and batch for processing into Great Plains
• Reconcile monthly BER’s to monthly credit card statements.
• Process all paper Business Expense Reports by sorting them to the appropriate approver, coding reports and verifying receipts. Enter this information into Concur.
• Process all travel advances for employees, volunteers, members, and chapters.
• Follow up on all open employee receivable (personal charges) and advance transactions, send out late notices via email, and assist in collections as directed by the CFO.
• Answer phone and email question concerning individual expense reports.
• Insure proper filing and retention of all supporting Business Expenses and Credit Card documentation.
• System administrator for the Concur system. 
• Manage and train Concur users.   
• Manage credit card issuance, replacement, fraud alerts.
• Prepares required schedules and reconciliations for the annual audit and calendar year end.
• Support and backup the A/P coordinator.
• Performs additional tasks and undertakes specific projects as assigned to support Finance department

Desired Skills, Abilities, Experience:

• 3 years’ experience in accounts payable or relevant experience.
• Associates Degree in Accounting or related field - Preferred.
• Experience using CONCUR or similar expense management system – Preferred.
• Demonstrated strength in problem solving
• Excellent written and verbal communication skills.
• Proven ability to multi-task and meet deadlines in a fast paced environment.
• Customer service experience a plus.
• Proficiency in Microsoft Office Suite Products

PVA is an Equal Opportunity Employer.

Qualifications