Records Compliance Coordinator

Salary Disclosure:
Starting Salary: $54,485.00
Pay Grade: P41
 
Current Pasco County Employees:  Please refer to the Personnel Policy & Procedure Manual for starting salary information.
 
Department: Information Technology

Location: New Port Richey

General Description:  Highly responsible Records Compliance Coordinator will specialize in ADA compliancy and document integrity. Candidate will also assist the Enterprise Document Manager in record retention processes and procedures for all business units and holding training sessions on ADA Standards, Personally Identifiable Information (PII), HIPAA, Freedom of Information Act (FOIA) (FL Statute 119), document versioning, and efficient information searches as needed.
 
EMERGENCY RESPONSE/RECOVERY ACTIVITIES:  All employees will be required to work before, during, or after an emergency. During an emergency employee may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

• Assists Enterprise Document Manager in development and enforcement of document design, review, and storage guidelines. 
• Assists in planning and conducting meetings and presentations related to document retention, ADA compliancy, and other document management trainings as needed.  
• Manages multiple projects including prioritizing large projects and creating respective action plans.
•  Assists the Records Compliance Specialist with inquiries and/or requests for information from both internal and external public records requests as needed.
• Oversees document ADA compliancy and protection according to the type of information contained therein.
• Assists in the creation and maintenance of organizational Records Archive Management System.
• Assists all departments in document archival and destruction based on records retention & disposition policies and procedures.
• Provides necessary support to the Enterprise Document Manager as needed.

• Experience with ADA compliancy and website management.
• Knowledge of FOIA, PII, and HIPAA.
• Knowledge of common file classification conventions (including, but not limited to, alphabetic, numeric, geographic, and subject-based filing systems).
• Self-motivated and able to work with minimum supervision.
• Attention to detail, with a high degree of accuracy.
• Superior time management skills, including sensitivity to urgent matters.
• Always demonstrate the County's Core Values.
• Ability to respond to change productively and to handle additional tasks and projects as assigned.
• Strong MS Office skills: Excel, Word, and PowerPoint.

PHYSICAL SKILLS:  Ability to lift and/or move up to 50 LBS. and push or pull heavy objects.  May use a handling device (dolly, cart, etc.) or work with another team member to lift and/or move excessively heavy objects.  Ability to communication effectively using verbal, written and visual communication.
 
EDUCATION, TRAINING AND EXPERIENCE:  Graduation from an accredited college or university with a Bachelor's Degree in Information Technology or related field and two (2) years experience in Information Technology or Document management OR graduation from an accredited college or university with an Associate's Degree in Information Technology or related field and four (4) years experience in Information Technology or Document management.
 
LICENSES, CERTIFICATIONS OR REGISTRATIONS:  Must possess a valid driver's license.
 
ADA STATEMENT:  A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
 
DRUG-FREE WORKPLACE:  Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida law.
 
VETERANS' PREFERENCE:  Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.

Salary : $54,485 - $88,916