What are the responsibilities and job description for the Office Administrator position at Patrick?
Patrick is a national engineering and design, construction, management services, and technology firm. Since 1979, we have been providing services to local, state, and federal government agencies; private and public utilities; and FORTUNE 500 companies. Having worked in all 50 states, six different countries and proven ourselves as a trusted partner, clients turn to us for the entire process of project delivery - from planning through construction to operation and maintenance. Patrick accomplishes this with a full suite of engineering disciplines, experienced construction managers, program management and project controls experts, and GIS and asset management technology specialists. We serve clients in the transportation, utility and renewable, industrial infrastructure, and federal and institutional markets. We take pride knowing the projects we work on have a positive effect on the community, society, and the environment.
We have the following position available:
Office Administrator (FT/temp)
The Office Administrator will be working in our client's field office for a pipeline construction project. During construction, various forms and paperwork will be submitted that need to be verified and maintained so they are readily accessible for all stakeholders on the project. An exceptional candidate will be self-motivated, flexible and detail orientated, with strong organizational skills, a basic understanding of the construction process, and computer proficiency.
Responsibilities:
- Maintain and file construction records (MTRs, Heat Numbers, Inspection Reports, etc.)
- Track and Coordinate project deliverables
- Schedule and coordinate meetings
- Write meeting minutes
- Assist Chief Inspector, Project Manager(s) and inspection personnel as needed
- Manage the field office
- Keep office facilities clean and organized
- Greet Visitors and direct them to the proper personnel
- Keep office supplies filled
- Perform administrative tasks and clerical duties for Senior staff
- Perform errands as necessary
- Data entry
Education/Skills/Knowledge:
- Must have a high school diploma
- Must be proficient in Excel, Windows, Word, and Adobe, strong organizational skills, self-motivated and efficient with computers tablets scanners etc.
- Must be able to assist with organization of MTRs Heat numbers from fittings, pipes, Valves etc.
- Must present themselves in a professional manor.
- Must be able to keep detailed notes during project meetings.
- Experience in the customer service industry is a plus
- Experience writing reports, emails and project minutes in a professional manner
Other Requirements:
- Must have a current drivers license
- Must be fluent in English
Patrick does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of Patrick without a prior written search agreement will be considered unsolicited and the property of Patrick. Please, no phone calls or emails.
Equal Employment Opportunity / Affirmative Action Policy Statement
It is the policy of Patrick Engineering Inc. (“Patrick”) to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex (including pregnancy) national origin, age, disabilities, marital status, sexual orientation, genetics, military status, disabled veterans, recently separated veterans, other protected veterans (veterans who served during a war or in a campaign or expedition for which a badge has been authorized), and Armed Forces service medal veteran, or any other characteristic protected by state or federal law. We are strongly committed to this policy and believe in the concept and spirit of the law.
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