What are the responsibilities and job description for the Payroll Clerk position at Paulding County Schools?
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Position Title: Payroll Clerk |
Salary Schedule: PCSD Classified |
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Department: Business Services |
Job Code: 243100 |
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Reports To: Payroll Supervisor |
Work Schedule: Annual/8 hr. |
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Grade/Level: D2608 |
FLSA: Non-Exempt |
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Primary Function: Provide information and assistance to staff regarding payroll, policies, and procedures. Perform responsible payroll record-keeping duties. Accurately complete process for new hire payroll deductions. Assist Payroll Supervisor in the Import/Distribution of monthly payroll batches from offsite facilities. Process TRS8 and SKL Certification for employees nearing retirement. Maintain record retention process for department. |
Working Conditions: Physical Demands:
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Office Environment |
Dexterity of hands and fingers to operate a computer keyboard |
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Constant Interruptions |
Hearing and speaking to exchange information |
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Seeing to read a variety of materials |
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Sitting for extended periods of time |
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Bending at the waist, kneeling, or crouching to file materials |
Qualifications:
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Minimum of a high school diploma or GED |
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Three (3) years’ experiences in bookkeeping and payroll operations/and or three (3) years of increasingly responsible experience in accounting practices or equivalent |
The Board of Education and the Superintendent may accept alternatives to some of the above requirements.
Essential Functions:
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Assist school payroll representative with entries, guidelines, and deadlines |
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Assist payroll manager/supervisor with payroll request |
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Key leave used at Central Office Level and other various departments |
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Import/Distribute Timecard Online batches from offsite facilities-Proof reports and make corrections as necessary |
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Interact effectively with staff members, teachers, and administrators, in a professional manner and using good judgement |
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Key miscellaneous exception time sheets |
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Receive personnel New Hire file- complete all set-up requirements so employee will receive first payroll check |
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Assume responsibility of records retention management process for department |
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Process TRS8 and SKL Certifications for employees nearing retirement |
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Assist in maintaining efficient office operations by providing receptionist relief whenever needed |
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Follow work scheduling and attendance requirements in a regular predictable and punctual manner |
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Maintain records and files |
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Assist in maintaining Direct Deposit and Tax Form set up |
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Other duties as assigned by Superintendent or designee |
- Applicants will be selected for interview. Please do not contact local schools.
- It is the policy of the Paulding County School District not to discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity, or service.
- Vacancies posted for a minimum of ten (10) calendar days. Emergency vacancies posted for a minimum of five (5) calendar days.
- Paulding County School District uses the E-Verify system to verify eligibility for employment in the United States.
