What are the responsibilities and job description for the Office Assistant position at Paupackan Lake Association?
Qualifications – High School diploma required, some college preferred. At least 1 years experience in an office environment and a working knowledge of Microsoft Word and Excel. Position requires initiative and ability to work with little direction, must be self-motivated. Must have the ability to multitask and communicate in a calm, polite and concise manner.
Responsibilities –
Correspondence (mail, email and phone) – distribute correspondence promptly and as necessary. Scan and forward bills, invoices and bank statements, etc.; organize receivables and payments. Route and file permits.
File - invoices, correspondence, contracts, inspections, permits, attorney opinions, association information, etc. in accordance with Record Retention plan.
Census forms – Verify accompanying registration and insurance documents (paper and electronic), create button and sticker envelopes, check identification upon pickup or submission of notarized proxy. Assist in maintaining the property owner database. Verify members are in good standing when requested.
Citations – Assist in preparation of monthly citation list for board meeting. Mail and file citations.
Assist the office manager as directed by maintaining databases, creating files/books, filing, answering the phone, etc. Be familiar with governing documents (covenant, rules & regulations and by-laws).
Job Type: Part-time
Pay: $12.00 - $14.00 per hour
Schedule:
- 8 hour shift
- Weekend availability
COVID-19 considerations:
We are following CDC guidelines
Work Location: One location