Human Resources

Job Description
Summary
The Human Resource Coordinator provides assistance with human resource processes at all PB Materials business locations. This role administers employee health and welfare programs, weekly and bi-weekly payrolls, and acts as liaison between employees and insurance providers. This position resolves benefits-related problems and ensures effective use of plans and positive employee relations and makes certain plans are administered in accordance with federal and state regulations and that plan provisions are followed. This role provides HR support, including record-keeping, file maintenance and HRIS entry, and other services as required.
Functional Responsibilities

• Administer health and welfare plans, including enrollments, changes and terminations. Process required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.
• Perform benefits administration, including claims resolution, change reporting, approving invoices for payment and communicate benefits information to employees.
• Research, analyze, and compare internal and external environments to maintain cost effective and competitive employee benefits; maintain communication with consultants and vendor providers for benefit plans, changing laws, and claims.
• Fully understand and analyze the impact of benefit costs to the company and research and recommend solutions for managing costs.
• Review and verify payroll data in Exponent HR to include hours worked, time discrepancies, garnishments, and deductions for weekly hourly and bi-weekly salary payrolls; contact various managers for payroll approvals; submit payroll through Exponent HR and create the wire transfer.
• Produce various payroll reports for Accounting and HR; and conduct audits of payroll, benefits or other HR programs and recommend corrective action.
• Reconcile the payroll register and payroll data for each payroll
• Reconcile the quarterly 941 and TWC reports and the annual 940 report to payroll registers.
• Conduct audits of payroll, benefits or other HR programs and recommend corrective action.
• Timely process new hires, schedule pre-employment physical and drug screens, and conduct new hire orientation to include corporate values, policies and procedures and benefit explanations.
• Ensure employees are correctly and timely loaded into HR systems, including rates, locations and cost center.
• Process wage and position changes in Exponent HR through Employee Action Notifications.
• Ensure employee assignments, including locations and cost center, are correct on EAN and in HR systems.
• Process terminations, respond to unemployment claims, and administer COBRA.
• Fully utilize Exponent HR to better facilitate HR and management use in document retention, personnel information gathering of skills, knowledge and abilities, and develop and produce reports that aid in impactful decision-making.
• Represent the company for Unemployment claims.
• Reconcile weekly and monthly benefit statements.
• Records Maintenance – the HR team will work collaboratively to ensure personnel files are accurately created and maintained.
• Adhere to company policies and procedures and continuously promote the safety culture within the Company.
• Perform other duties as assigned.

Competencies

• Basic knowledge of Accounting Principals
• Exceptional communication and interpersonal skills.
• Extremely perceptive capable of relating to individuals at all levels within the company.
• The ability to apply strict adherence in maintaining confidential information in a secure manner and use of exceptional business judgment when deciding who should be involved in the communication of and/or receipt of confidential information.
• Practice ethical principles of honesty and integrity in dealing with all management and staff.
• Develop HR expertise through continued education, seminars, certification, and trainings.

JOB DESCRIPTION

Summary

The Senior Human Resources Generalist is responsible for performing HR-related duties on a professional level and works closely with senior HR management in supporting the following functional areas: benefits administration, employee relations, training, performance management, onboarding, policy implementation, recruitment/employment, wage and salary planning and administration, affirmative action and employment law compliance.

Functional Responsibilities

Ø Administer various human resource plans and procedures for all organization personnel; assists in the development and implementation of personnel policies and procedures.

Ø Participate in developing department goals, objectives and systems.

Ø Administer the compensation program, monitor pay ranges and job comparative pay equity, scan internal and external environments for comparative pay analysis.

Ø Assist senior HR management in succession planning to ensure that effective and sustainable manpower is implemented.

Ø Make recommendations for succession planning; assist in drafting and revising job descriptions for approval; aid in ensuring effective training and development opportunities are provided to meet current and expected future business needs.

Ø Coach, counsel and guide managers before recommending employee disciplinary actions; is instrumental in conducting investigations to initiate conflict resolution of grievances and complaints.

Ø Provide training and assist managers in documenting performance issues and developing disciplinary actions for non-compliance with company policies.

Ø Collaborate with the HR Recruitment & Retention Specialist to recruit for exempt and nonexempt personnel; develop and assist in conducting new employee orientation; and monitor career-pathing program.

Ø Employee Acquisitions – will be the Lead in coordinating all aspects with the PBM team for on-boarding new hires to include logistics, IT equipment, documents, etc.

Ø Maintain the company’s organization chart.

Ø Ensure employees are correctly and timely loaded into HR systems, including rates, locations and cost center.

Ø Conduct exit interviews, analyze data and make recommendations to the management team for continuous employee retention improvement.

Ø Fully utilize Exponent HR to better facilitate HR and management use in document retention, personnel information collection, and develop and produce reports that aid in impactful decision-making.

Ø Serve as HR backup in the absence of the HR Manager

Ø Work with the management team to develop and provide accurate, timely and meaningful HR reporting.

Ø Adhere to company policies and procedures and continuously promote the safety culture within the Company.

Ø Maintain compliance with federal, state, and local employment and benefits laws and regulations.

Ø Ensure federal and state posters are current and posted at all operating locations.

Ø Projects as assigned are complete, proofed, and accurate.

Ø Adhere to company policies and procedures and continuously promote the safety culture within the Company.

Ø Perform other duties as assigned.

Competencies

• Exceptional communication and interpersonal skills with the ability to respect others.

• Extremely perceptive capable of relating to individuals at all levels within the company.

• Able to conduct an unbiased analysis of factual information to form a well-reasoned and informed judgement, and decision-making.

• The ability to apply strict adherence in maintaining confidential information in a secure manner and use of exceptional business judgment when deciding who should be involved in the communication of and/or receipt of confidential information.

• Practice ethical principles of honesty and integrity in dealing with all management and staff.

• Develop HR expertise through continued education, seminars, certification, and trainings.

EXPERIENCE/TRAINING/CERTIFICATIONS

• Bachelor’s degree in Human Resources or related field preferred with additional HR professional development and certifications.

• 4 years or more of relevant experience as a Human Resources generalist with exposure to all facets of human resources in increasingly more responsible positions in a medium to large organization.

• Job experience in the construction materials, trucking or mining industry preferred.

• Must be willing to travel to company operations for meetings, investigations and as otherwise required.

• A thorough understanding of Federal, Texas and New Mexico labor and employment laws and regulations is required. Additionally, a working knowledge of, and experience with DOT, OSHA, and MSHA legislation and regulations is preferred.

• Experience in recommending and implementing improvements to HR practices, processes and systems and encouraging and supporting continuous improvement.

• Knowledge and understanding of the impact of change management on people, processes, and organization culture.

• Excellent interpersonal, communication, facilitation, and leadership skills and an excellent team player.

• Strong Microsoft office skills, including outlook, excel, word and power point.

• Bi-lingual in English/Spanish a plus

• A valid driver’s license with no major violations that would exclude a person from driving for business as defined by our insurance carrier and company policy.

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

• Candidate must be drug free.

• Position requires moderately strenuous physical work.

• Regular walking, standing, climbing, reaching, seizing, holding, grasping, turning, pulling, pushing, and lifting activities are required for this position.

• Must be able to:

• Lift and carry no more than 10 pounds from floor level to waist level

• Sit/stand for extended periods of time

Work is performed in a normal office environment

Job Type: Full-time