Accounts Payable Specialist - Journalbooks

Who are we?

Polyconcept North America (PCNA) is the industry’s biggest and most diverse offering of promotional products and decoration services. Our employees are spread across six locations.

What we offer you

• Full healthcare and benefits! The health and wellness of our employees is important to us, that’s why we offer benefits including medical, vision, dental, short-term disability, and more!
• Flexible scheduling
• 401k Matching
• Generous Paid Time Off and Holidays
• PCNA Cares Share Fund – donating to teammates in times of need

Why you will make it your career

• We value our employee’s contributions in a collaborative and inclusive work environment
• Our culture encourages listening, understanding and a sense of empathy makes PCNA stronger
• As the industry leader for environmental responsibility, sustainability is the key to every decision we make
• We invest heavily in modernization, operating more efficiently with cutting edge digital technology

 Our Values

• Delight Customers: Treat our customers the way you’d like to be treated.
• Think Team: Work together to get the job done. Be inclusive and collaborative.
• Own It: Be accountable. Embrace challenges as opportunities, roll up your sleeves and make it happen.
• Work Smart: Time is valuable. Focus on the things that can have the biggest impact on our business and customers. Be inquisitive and innovative
• Say It Like It Is: Be candid, honest and respectful. Offer constructive insights and welcome other’s input.

Our Businesses

Leed's is the premier supplier of high-quality promotional products, with goods ranging from pens and drinkware to bags and mobile tech. Bullet is a leading supplier of low-price promotional products,​ offering deep inventory, reliable service and 24-hour turnaround. Trimark, a member of PCNA, is a leading developer and manufacturer of logo'd apparel for the Canadian and U.S. promotional industries. Trimark sells logo'd apparel across 6 different categories; Polos, T-Shirts and Tops, Woven Shirts, Knits and Fleece, Jackets, and Accessories, including Headwear. At JournalBooks, we believe in creative minds working together to create something truly unique in journals and planners. ETS has always sought to provide the very best in service, product selection, printing capabilities and competitive pricing, focused on drinkware, ETS offers a broad range of high quality drinkware categories. Spoke’s print-on-demand solutions and premium product assortment are standing by to help expand your inventory and fulfill your event and gifting needs!

The Position

The Accounts Payable Specialist audits, matches, codes, and obtains approval for all invoices, prepares each for timely payment, and maintains payable relationships with vendors.

FUNDAMENTAL DUTIES:

• Audits, codes, and processes vendor invoices.
• Coordinates payment of invoices through various methods including check, ACH, wire and credit cards.
• Coordinates inventory costings with the import group to ensure accurate financial information is in the system.
• Matches purchase orders to vendor invoices.
• Contacts appropriate parties for change orders, backup and/or invoice approval.
• Works directly with vendors to resolve invoice and payment discrepancies, reconcile accounts, and manage relationship between Accounts Payable and vendor’s Accounts Receivable department.
• Provides month end accruals to accountants by reviewing and consolidating material invoices received after month end cut-off.
• Files vendor invoices and expense reports
• Maintains storage and retrieval of archived invoices.
• Forecasts future weeks’ payments for accurate cash flow management.
• Verifies IRS Form1099 vendor tax ID and address reporting information with qualifying vendors and files annual 1099 forms with the IRS.
• Serves as backup for auditing, coding, and entering employee expense reports)
• Serves as backup for disbursing petty cash and processing employee order payments.
• Perform other duties as assigned.

SKILLS AND KNOWLEDGE:

• Functions well in a fast paced environment
• Team player
• Handles multiple tasks and priorities.
• Understands basic accounting concepts such as debits and credits.
• High proficiency in Microsoft Excel and Word.
• Computer literate: Dynamics and Microsoft Office
• Excellent verbal and written communication skills.
• Works well independently or with others.

MINIMUM QUALIFICATIONS REQUIRED:

• High School or equivalent
• 2 years general accounting or accounts payable experience

Together we inspire pride

We want our team members to be proud of the essential work they do, our commitment to the sustainability, and the overall customer experience.  We are a culture that will invest heavily in our people, our company and in state-of-the-art technology to be at the forefront of innovation.

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PCNA is an equal opportunity employer. PCNA provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics, or any characteristic applicable under state, federal and local laws.