High School Administrative Assistant

Description

This position allows remote reporting three days per week with two required days of onsite reporting.

Pennsylvania Leadership Charter School is a state-wide, public (tuition-free) K-12 cyber charter school with a substantial number of students. Our teachers are part of an educational team whose innovative approach to education is providing a dynamic learning experience for students across the state of Pennsylvania through cyber education. All teachers report to work throughout our various locations in Pennsylvania.

Click here for additional information about our school.

General Summary:

The Departmental Academic Administrative Coordinator supports the instructional needs of the students, their families, and Principal(s) as described below.

Essential Job Functions:

• Coordinates requisition process for hiring

• Manages initial screening process of potential instructor candidates

• Creates necessary documents, slides, and other instructional material as needed by the Principal or Instructors

• Assists in coordination and facilitation of parent and teacher communication regarding scheduling, attendance, and other miscellaneous considerations.

• Coordinates new instructor on boarding

• Schedules teacher evaluations and learning objective meetings

• Schedules and organizes MAP testing and proctors; Supports Keystone testing as needed.

• Support organization and tracking of designated student data information

• Speaks to parents/teachers about academic timelines, due dates (Midterms/Final Exams, Entry Level Assessments, Marking Period Days, Various other calendar items)

• Supports in the coordination of school field trips, High School Trips and Activities Committee, and all flagship events such as annual picnics, graduation, and dances

• Organizes conference requests, registrations and facilitates reimbursement

• Gathers and posts applicable announcements for the department such as the High School monthly Newsletter and updates to the Lobby per High School Principal.

• Organizes staff meeting agendas

• Inform teachers of various academic policies as needed

• Supports coordination and processing of teacher/staff professional development approval documentation such as conference request forms, AP training seminars, etc.

• Monitors and records teacher attendance and administration of available Work From Home, Personal and Sick Day availability and scheduling

• Manages the ordering and procurement process for all supplies ordering within the High School

• Updates budget and provide up to date feedback on expenditures

• Gather and communicate weekly payroll to HR Department

Supportive Job Functions:

• Promotes effective public relations with parents and the general public.

• Handles emergency crisis situations in a calm and professional manner

• Serve as a resource to instruction and management personnel.

• Models appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines.

• Performs other related duties as assigned.

Qualifications

Knowledge, Skill, and Abilities:

• Demonstrate the ability to establish and maintain effective working relationships with students, parents, staff and the public.

• Strong customer service and public relations skills.

• Able to perform accurate data entry

• Capable of multitasking

• Strong attention to detail

• Excellent organizational skills

• Proficient with Microsoft Office Suite especially Word and Excel

• Able to maintain confidentiality

• Able to problem solve and work independently

• 2 years of Higher Education or Bachelors a plus

• 1 years administrative experience

• Experience with general bookkeeping procedures and accounting is a plus

• Experience dealing with school-age children is a plus.

Salary and Benefits:

• This is a 12 month position with an hourly rate of $20/hour less applicable payroll deductions
• PALCS also offers a generous Paid Time Off benefit as well as the option top participate in our medical, dental and vision insurance plans

Physical/Mental/Environmental/ Demands:

• Physical: Normal vision, speech, hearing, walking, sitting, standing, lifting, stooping, bending, grasping, keyboarding, and filing ability
• Mental: Positive Attitude, analyzing, problem-solving, decision making, and writing.
• Environmental: Normal school environment

To Apply:

Please apply at the link provided. Please note that we will only contact you in the event that we wish to schedule an interview. Review of applications will continue until the position is filled.

PA Leadership Charter School is an Equal Opportunity Employer.

Salary : $20 - $0