Office Coordinator

Our Boston studio is seeking a motivated and organized Office Coordinator with a welcoming demeanor to be the first point of contact for our busy studio. As an Office Coordinator, you will play a critical role in providing exceptional customer service and in helping to create a supportive work environment. Primary responsibilities will include greeting visitors/staff/clients, answering phone calls, managing inquiries, and assisting with administrative responsibilities. The ideal candidate should have a willingness to learn new tasks for personal and professional growth and development.

As an Office Coordinator on the Perkins&Will Boston team, you will:

Administrative/ Welcome area

• Provide general office support and assistance for a busy design studio with 165 employees. Greet visitors/staff/clients in a professional demeanor, ensuring a welcoming environment in the studio.
• Provide administrative support such as: receiving and distributing packages, coordinate shipping and couriers, maintain calendars, print documents, and answer phone calls.
• Assist the Office Manager with scheduling and coordinating office meetings/events and internal/external social gatherings or functions. Coordination of these functions can include sending out invites, studio furniture set-up and office tours.
• Assist in ordering/coordinating office supplies, groceries, stationery, and personal care items. Assist with keeping kitchens clean, stocked, and organized.
• Maintain professional appearance of office reception area, conference rooms, and common areas.
• Liaison to Building Management and Parking.
• Additional administrative duties and tasks assigned.

Lunch & Learns/ Materials Library

• Schedule and coordinate logistics for Lunch & Learns with reps.
• Help with organizing and maintaining the Resource Library with stocked material and samples.

Growth Opportunities

• Receive training to provide administrative support to various practice areas, including document preparation, drafting contracts and filing.
• Receive training on coordinating travel logistics and handling expense reimbursements for senior management team and provide ad-hoc support.
• Receive support to become a notary public in Massachusetts.

 Requirements:

• 1-3 years of proven experience as an office coordinator, administrative assistant, or in a similar customer-facing role is preferred.
• Effective verbal and written communication skills with the ability to interact professionally with individuals at all levels.
• Strong organizational and multitasking abilities, with exceptional attention to detail.
• Problem solving skills and motivation to learn.
• Ability to work independently as well as in a team environment.
• Proficient computer skills, including experience with Microsoft Office Suite (Word, Excel, PowerPoint & Outlook).
• Associate’s or Bachelor’s degree a plus.

What do we Offer?

At Perkins&Will we celebrate the individual as well as the collective team in order to create a positive, healthy and sustainable work environment. We offer a variety of benefits and perks. Some of which include:

A comprehensive benefits package with plenty of options to customize so that it best fits your life and needs.

• Health (options for PPO, HSA, and FSA)
• Dental
• Vision
• Life Insurance
• PTO
• 401K
• STD and LTD
• Parental Leave
• Bike and Public Transportation Reimbursements
• Pet Insurance
• Wellness Perks

Employee Perks

• Hybrid/flexible work environment
• Professional development time and expense budget
• Great snacks and drinks
• Positive culture with company sponsored events and outings
• Gym membership discounts