Payroll Administrator

About us:

Personal Capital is a leading digital wealth management company, founded in 2009. We’re on a mission to transform financial lives through technology and people, providing both insight-driven advice with free financial tools and personalized wealth management from 200+ registered financial advisors across the county. Personal Capital has raised $315 million in capital from accomplished financial and strategic investors (IVP, Venrock, Crosslink, Corsair, Blackrock, BBVA, USAA, IGM/Power) to disrupt the traditional $30 trillion U.S. wealth management market. Our free personal finance app is utilized by over two million users, helping them track over $650 billion of their personal finances, all in one place. Our award-winning apps paved the way for our advisory firm, which now manages over $9 billion in personalized investment portfolios for American families. Personal Capital is headquartered in Redwood Shores with offices in San Francisco, Denver, Dallas, and Atlanta.

This role:

Personal Capital is seeking a full-time Payroll Administrator for its Accounting department in Redwood Shores. The Payroll Administrator will be responsible for processing multi-state payroll for exempt and non-exempt employees as well as owning all aspects of payroll.  We are looking for a team player who is ready and eager to join a fast-paced start-up.

Responsibilities: 

• Manage the day-to-day operations of payroll administration, time reporting, time off requests, taxes and garnishments
• Review, audit, reconcile and update payroll prior to transmission to ensure pay and  tax calculations are accurate and in compliance with company policy, federal, state and local regulations
• Responsible for payroll and related benefits account reconciliations, including preparing payroll journal entries, preparing PTO, bonus accruals and commission accruals, and loading 401K contribution files
• Main point of contact for employee payroll/time off related questions
• Complete written and verbal employee verifications
• Prepare and electronically deliver monthly commission statements
• Review and process expense reimbursements through Concur
• Interface with auditors, providing information and documentation as required
• Maintain and organize finance and payroll records
• Research which payroll taxes are required and register for those states
• Research and understand what is considered taxable income for any new state
• Perform additional duties as assigned

Skills and Qualifications: 

• 3+ years of experience with end to end payroll processing
• Bachelor’s degree[AM4]  in Accounting, Finance or related field preferred 
• Experience with Namely payroll system, Time Clock Plus or other time keeping software, Excel preferred
• Knowledge of payroll, time reporting and other HR systems, processes, regulations, and policies
• Meticulous, detail-oriented with excellent communication, organizational and analytical skills