Office Administrator

The Office Administrator will coordinate office activities and operations while providing clerical and administrative support to various teams within the Operations Division of the company.

This role's primary work responsibilities are directly related to Phased n Research Inc's general business operations, and is an integral support role on our team.

Duties/Responsibilities:

• Directs office activities and functions to maintain efficiency and compliance with company policies and safety procedures.
• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Prepares agendas, makes travel arrangements, and maintains calendars for senior management.
• Oversees telephone services, email correspondence, and mail distribution.
• Maintains office supplies, employee IT equipment, and break room inventory, to include: recordkeeping, order fulfillment, and stocking.
• Coordinates in-office events and activities, ensuring all required materials are ordered, communications are distributed, and safety measures are adhered to.
• Maintains records, documentation, and particularly more complex or sensitive files, such as employee files, internal audit documentation, and security data.
• Ensures that proper Identification is checked, logged, and submitted to the Facility Security Officer for all office visitors.
• Reviews, communicates, and assists with audits of internal company policies and operating procedures for the entire Operations division to include: Human Resources, Security, Facilities, and Program Control.
• Provides onsite support for all security activities, provide new employee facility tour, and assists FSO security briefings and debriefings on an as-needed basis.
• Assists Facility Security Officer and Human Resources Director with annual facility self-inspections and internal audits.
• Identifies and maintains the confidentiality of PII and PHI.
• Identifies and reports safety concerns to Human Resources Department and Facility Security Officer
• Prepare or maintain employment records related to events, such as hiring, termination, leaves, transfers, or promotions, using human resources management system software.
• Support Human Resources department with new employee orientations
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a hybrid work environment, with distributed teams.
• Basic understanding of how to operate standard business equipment.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• High school diploma or equivalent required; Associate's degree in office administration or related field preferred.
• At least three years of administrative and clerical experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Remote/Telework: This position is an on-site support role. Location: Our office is located in Huntsville, AL. Employee Benefits:

• Generous PTO leave, without accrual waiting period!
• Affordable premiums, and high-value Medical, Dental, and Vision Coverage.
• 100% Company paid Term Life
• 100% Company paid AD&D Insurance
• 100% Company paid Short-Term and Long-Term Disability plans
• 401(k) Vanguard Retirement Plan with up to 5% Company Match - no contribution or vesting schedule waiting periods!

EEO Employer: Phased n Research, Inc. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetics, military/ veteran status, or any other characteristics protected by law

If you are interested in applying for employment with Phased n Research, Inc. and need special assistance or an accommodation to use our website, please contact us by email HR@phasedn.com