Executive Assistant

Job Title

Job Description

We welcome you to join Philips Ultrasound business as an Executive Assistant in our Bothell, Washington location.

If you are a Colorado resident and this role is a field-based or remote role, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request. You may contact 888-367-7223, option 5, for assistance.

Philips is the leader in image-guided therapy, providing integrated solutions that advance minimally invasive procedures. We help healthcare providers to decide, guide, treat and confirm the right care in real time during the procedure to enable better outcomes for each patient and at population level.

US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa.

Company relocation benefits will not be provided for this position. Candidates need to live within commuting distance to the Bothell, Washington location.

As the Executive Assistant, you will support the R&D Leader for Ultrasound and the R&D site.

You are responsible for

• Agenda Management
• Mail screen incoming and outgoing mail, processing and priorities
• Organize and host meetings, events, (video) conferences, Web casts
• Create draft letters/mail/ office documents/meeting minutes/ PowerPoints
• Manage office supplies
• Archive management
• On-/Off boarding (including organization of farewells)
• Develop travel plans travel arrangements (including visa) and related expenses
• Maintain website content
• Remain knowledgeable of corporate policies
• Deal with sensitive, complex and highly confidential information
• Creating Purchase orders
• Announcements: sending out local announcements
• Train and coach (lower level) departmental assistants
• Interpret and communicate executive intent to other employees
• Serve as a contact to employees or other stakeholders inside and outside the organization
• Conduct various (analytical) special projects, especially involving budgets and preparations for Senior management meetings
• Work closely with Communications Team on Global Announcements
• Responsible for social events to activate team feeling
• Up to date database of key contacts
• Good relationships with stakeholders
• Setting right priorities (meetings/activities)
• Reduce Travel cost

To succeed in this role, you should have the following skills and experience

• High school diploma or equivalent required
• AA degree or equivalent technical experience preferred
• 5 years of relevant experience preferred
• Medical device experience is preferred
• Hands on medical device assembly experience preferred

How we work at Philips

Our newly adopted hybrid work concept fuses flexibility with collaboration to deliver great outcomes for our people and our customers. We are embracing an approach wherein we spend more time together than apart – which for full-time employees translates to an average of at least 3 days working from the office and up to 2 days from home – for our hybrid roles.

Hybrid work flexibility means people can meet the changing demands of work and home in the most balanced, productive, and healthy way.

Our hybrid working model is defined in 3 ways:

We believe in the importance of impactful collaboration: There's a certain energy when everyone’s in the same room that can heighten idea generation and creative friction needed for problem-solving.

We embrace flexibility: Choosing where, when, and how to work can vary according to task and team schedules. Flexibility isn’t office or online, it means choosing the space that works best for you, your teams, and our customers on a case-by-case basis.

We want to be at our best: The way we work, and our workspaces are designed to support our well-being, offer career advancement opportunities, and enable us to be at our best.

In return, we offer you

We offer you the opportunity to grow within the organization and Philips – develop positive relationships across Procurement, Head of Manufacturing, Q&R, Business Unit’s, and Group Functions on various projects and initiatives to drive our products to our customers and be a part of saving people’s lives every day.

Why should you join Philips?

Working at Philips is more than a job. It’s a calling to create a healthier society through meaningful work, focused on improving 3 billion lives a year by delivering innovative solutions across the health continuum. Our people experience a variety of unexpected moments when their lives and careers come together in meaningful ways. Learn more by watching this video

Find out more info about Philips at www.philips.com/na/careers

It is the policy of Philips to provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to race, color, ethnicity, religion, gender, pregnancy/childbirth, age, national origin, sexual orientation, gender identity or expression, disability or perceived disability, genetic information, citizenship, veteran or military status or a person’s relationship or association with a protected veteran, including spouses and other family members, marital or domestic partner status, or any other category protected by federal, state and/or local laws.

As an equal opportunity employer, Philips is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact 888-367-7223, option 5, for assistance.

Equal Employment and Opportunity Employer/Disabled/Veteran

#LI-PH1

It is the policy of Philips to provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to race, color, ethnicity, religion, gender, pregnancy/childbirth, age, national origin, sexual orientation, gender identity or expression, disability or perceived disability, genetic information, citizenship, veteran or military status or a person’s relationship or association with a protected veteran, including spouses and other family members, marital or domestic partner status, or any other category protected by federal, state and/or local laws.

As an equal opportunity employer, Philips is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact 888-367-7223, option 5, for assistance.
Equal Opportunity Employer/Disabled/Veteran