What are the responsibilities and job description for the Administrative Assistant position at Piling Inc?
Piling, Inc. is looking for an administrative assistant to join our team. This person will work to support the daily operations of the office and assist executives as needed.
The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail, the ability to communicate effectively in both written and verbal communications, and dependable.
Responsibilities:
- Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. Assist supervision and management as needed in a timely manner.
- Coordinate scheduling - Set up meetings, schedule deliveries, & work with vendors. Prepare, manage correspondence, reports, & documents.
- Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible. Set up and maintain filing systems. Order & distribute office supplies.
- Liaise with clients and vendors - Assist with billing, invoicing, and follow up with vendors and clients. Work with accounting to keep up to date records for various projects.
- Facilitate executive-level operations - .Complete pre-qualification forms, insurance forms, work with safety department, and payroll.
Requirements:
- High school diploma
- 3 years experience as an administrative assistant or secretary
- Strong organizational, communication, and time-management skills
- Ability to keep confidential and sensitive information confident
- Proven ability to work in a fast-paced environment
- Positive attitude & loyal employee
- Resourcefulness, creativity, and problem-solving skill set
- Familiarity with office equipment,
- Proficiency in Microsoft Office (especially MS Excel & Word)
About Piling, Inc.:
Piling, Inc. is a family owned heavy industrial foundation company dedicated to providing quality to its clients and continuing long term business relationships with continuous operations for over 92 years. We pride ourselves on being above average in our workmanship and being many clients preferred vendors. Piling, Inc. expects its employees to maintain a high standard of professionalism both in the office and the field.
Our employees enjoy a work culture that promotes safety, friendship, and a family atmosphere.
Piling, Inc.'s benefits include health insurance, PTO, 401k, company paid life insurance, short term & long term disability insurance.
Employees can also take advantage of a casual dress code, easy schedules, a relaxed office atmosphere, and 1/2 day Friday's.