Facilities & Asset Manager

ORGANIZATIONAL OVERVIEW
We are community builders co-creating enduring change toward a just society where every person has personal, social, and economic power. Our united system of programs, neighborhood centers, social enterprises, and partnerships connects individuals and their families across the region.

POSITION OVERVIEW

The Facilities and Asset Manager is responsible for facilities management, planning and maintenance of equipment, buildings and capital resources of the organization, all while remaining in compliance with local, state and Federal regulations. This role is responsible for making sure our facilities and the surrounding environment are maintained. This position works in close partnership with agency leadership and staff across the organization to manage agency systems and assets, which includes IT, office equipment, HVACS and vehicles. Responsible for negotiating contracts, leases and bids for services ensuring the organization is receiving the maximum benefit. Responsible for working cross-functionally and supports an integrated strategy across multiple locations. This position contributes to meeting overall agency performance and budget goals and expectations.

Primary Responsibilities (Essential Functions)

Strategy and Thought Leadership

• Develop and maintain agency processes and protocols related to assets and facilities.

• Managing inventory of agency assets; specifications, their life cycle from acquisition to disposal, and preventative maintenance strategy
• Ensure that state and municipal fire, health safety codes are adhered to, providing a safe environment for staff and clients- suggesting ideas & improvements as needed

Operations and Outcomes

• Manage agency insurance certifications, and licensures – and ensuring fire, safety, and security systems are in compliance, and emergency plans are in place with annual testing/drills are conducted.
• Model operational excellence and ensure that our facilities are exceptionally maintained and operating optimally
• Provides oversight, management, and makes recommendations for facilities related expenses such as utilities, ground maintenance; ensures payments and identifies cost saving opportunities
• Manages and negotiates leases, warranties, and services agreements/contracts, including renters, alarm systems, insurance, copier contracts, waste management, etc.
• Manages Information Technology contracts; identifies potential suppliers, screens and negotiates payment terms

People and Community Development

• Evaluates contracts and manages relationships with vendors, contractors, and repairmen; ensures products and services are purchased in the most cost and time efficient manner and making recommendations regarding suppliers and maintaining and distributing a list of preferred vendors
• Responsible for supervising 1-3 agency maintenance staff, volunteers and/or interns
• Lead on special assignments or project teams as needed or assigned
• Provide excellent customer service
• Attend all staff meetings as well as other key agency meetings; regularly presenting to teams or groups

Financial Management

• Provide oversight, management, and makes recommendations for facilities related expenses such as utilities, ground maintenance
• Responsible for the development and management of the agency's capital budget working in close partnership with agency leadership and location directors
• Develop and manage long-term capital plans for agency properties; recommend adjustments; leading/monitoring major projects and providing progress updates; creating and maintaining comprehensive asset management plans for each property
• Ensure expenditures and contracts are managed accurately
• Identify cost saving opportunities when applicable

Required Skills/Experience

• Detail-oriented with exceptional project management skills
• Experience in facilities management of multiple properties
• Knowledge of compliance needs and maintenance schedules
• Ability to meet deadlines and prioritize activities.
• Proficient in Microsoft Office 365, project management and asset management systems.

Desired Attributes

• Demonstrated ability to thrive in a fast-paced environment that requires a high degree of adaptability, creativity, and follow-through
• Passion for what’s possible
• Clear sense of personal purpose
• Commitment to social justice
• Creative problem-solver
• Excellent verbal and written communication skills

Benefits

Benefits are offered to all regular employees who work at least 20 hours a week. Our benefits package includes health insurance, dental insurance, vision coverage, employer paid short term and long term disability, employer paid life insurance, health saving account (HSA) option, flexible spending account (FSA) option, retirement plan option with an employer match, paid time off and floating holidays, and 16 paid holidays.

Affirmative Action/EEO statement

As an Equal Opportunity Employer, Pillsbury United Communities is intentional about its responsibility of maintaining an equitable environment that is inclusive and welcoming. We hire, support, and promote talented individuals using a process that is fair and equitable to all that apply. We believe differences such as age, race, culture, ability, and sexual orientation are valuable and an asset to our organization, and employees are protected from reprisal.