Defense Travel Specialist

The Alaka`ina Foundation Family of Companies (FOCs) has a need for an Defense Travel Specialist to provide financial and travel support services to support our government customer located in Joint Base Pearl Harbor - Hickam (JBPHH).

DESCRIPTION OF RESPONSIBILITIES:

• Support the Organization Defense Travel Administrator (ODTA) by extracting, reviewing, and analyzing ODTA reports from 24 subordinate units to verify the accuracy and completeness of the organizational hierarchy, routing lists, and organizational groups from subordinate units (approximately 20 transactions per day).
• Perform the following tasks for the Finance Defense Travel Administrator (FDTA):
  • Track the creation of, providing revisions to, or deleting Lines of Accounting (loas), budget labels, and cross-organization loas to include cross-organization routing lists (approximately 10 transactions per quarter).
  • Perform rollover reviews of annual fiscal year loas and budget labels to identify and recommend what funds should or should not be rolled over from one fiscal year to the next, in accordance with the DODFMR (approximately 250 times per quarter).
• On a monthly basis, extract, analyze, and disseminate various DTS reports such as dormant authorizations and settlement vouchers for subordinate units for review and disposition action.
• Follow-up on subordinate units to verify if the required actions were completed within timeframes prescribed in the DODFMR.
• Upon receipt, ensure that end user Appointment/Termination Record - Authorized Signature DD Form 577 are prepared correctly and submitted to the ODTA for follow-on processing action (approximately 50 per month). End users may include government and contractor personnel, as well as personnel from 24 subordinate units.
• On a monthly basis, retain and archive these forms and revalidate their currency.
• Inform end users of assigned roles and associated training requirements to be completed prior to system role access being granted.
• Obtain, attach, and file end user training certificates evidencing the completion with the applicable DD Form 577.
• Be designated as a Non-DTS Entry Agent (NDEA) for all customer and subordinate units requiring use of a Centrally Billed Account (CBA) for travel purposes, and shall utilize DTS to prepare travel authorizations and associated settlement vouchers in accordance with Joint Travel Regulations (approximately 10 per quarter). At no time shall the NDEA approve DTS travel authorizations or vouchers or certify cbas or individual Government credit card invoices for payment.
• Extract & analyze DTS User Listing Reports and ensure required data entry actions to update DTS profiles are completed for military and civilians. Approximately 30 profile updates per month for 24 subordinate units.
• Gather, compile, and package approximately 20 Key Supporting Documents (ksds) a month in support of Transportation of People (TOP), Transportation of Things (TOT), Reimbursable Work Orders and Civilian Pay & Labor sample testing for 24 subordinate units.
• On a monthly basis, obtain, file, and maintain the Statement of Understanding (SOU) and complete initial and refresher training certificates for approximately 40 government personnel.
• Identify and notify government personnel who need to complete GTCC initial or refresher training for 24 subordinate units.
• On a monthly basis, utilize Citi Direct to extract, analyze, and disseminate GTCC delinquent account status reports and misuse or abuse reports to the government representative. After review by the government representative, disseminate reports to 24 subordinate units Agency Program Coordinators (APC).
• Actively follow up on these reports to verify if required actions have been completed and reported within timeframes prescribed.
• Identify, calculate, and report the dollar value and number of delinquent accounts.
• Prepare and submit briefs monthly for the APC's review and disposition.
• Other duties as assigned.

REQUIRED SKILLS AND EXPERIENCE:

• Must have five (5) or more years of working in Government financial management operations.
• Must have a minimum of five years' experience working with training, personnel, travel, and/or budget management.
• Experience in DTS and GTCC
• Demonstrated knowledge of JTR, DOD FMR, Travel Policies
• Must have a good working experience with Department of Defense financial management operations and be technically proficient in the systems employed in executing its core mission.
• Representative programs and systems include but not limited to: CFMS, STARS-FL, and SABRS.
• Must have demonstrated expertise in data analytics, knowledge in Department of Defense Appropriations, Fiscal law, and Department of the Navy Financial Systems
• Must have high degree of competence in use of Microsoft Applications such as Word, Excel, and Power Point, and skills in oral, and written communication.
• Must be fluent in the English Language

REQUIRED CITIZENSHIP AND CLEARANCE:

• Must be U.S. Citizen.
• Must have an active Secret clearance.

The Alaka`ina Foundation Family of Companies (FOCs) is a fast-growing government service provider. Employees enjoy competitive salaries. Eligible full-time employees enjoy a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays.

We are an Equal Opportunity/Affirmative Action Employer. We are proud to state that we do not discriminate in employment decisions on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. If you are a person with a disability and you need an accommodation during the application process, please click to request accommodation. We E-Verify all employees.

The Alaka`ina Foundation Family of Companies (FOCs) is comprised of industry-recognized government service firms designated as Native Hawaiian Organization (NHO)-owned and 8(a) certified businesses. The Family of Companies (FOCs) includes Ke`aki Technologies, Laulima Government Solutions, Kpono Government Services, and Kpili Services, Po`okela Solutions, Kkaha Solutions, LLC, and Pololei Solutions, LLC. Alaka`ina Foundation activities principally benefit the youth of Hawaii through charitable efforts which includes providing innovative educational programs that combine leadership, science & technology, and environmental stewardship.

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