HR Administrative Assistant

Summary

The HR Administrative Assistant is responsible for performing HR assistant duties on a professional level and works closely with EVP of HR, regional recruiters (LA, MS, CT, NJ). We are looking for a dynamic HR assistant to help facilitate the company’s hiring process. In this role, you’ll support the human resources department with recruitment duties and ensure that all recruitment procedures run smoothly. In addition, you will assist the EVP of HR in organizing all employee engagement events to help improve our employee branding retention and retention rate. To guarantee success in this position, the ideal candidate should exhibit strong organizational skills with a deep understanding of general administrative functions.  As we are in a fast-paced environment, the top candidate should be comfortable multitasking and assisting in different projects when necessary.

The HR team works collaboratively together in supporting the achievement of creating an employee-oriented, high performance culture that emphasizes empowerment, quality, productivity, and goal attainment.

Essential Job Functions

• Provide assistance to the EVP of HR organizing HR events (Monthly, Quarterly, Yearly)
• Assist with planning and presentation of special events
• Administer and communicate on HR sponsored programs
• Provide assistance to the Recruiters on scheduling interviews and all administrative tasks involved in the recruitment process
• Perform recruitment duties such as scheduling interviews, updating the calendar, accordingly, answering phone calls, and monitoring emails
• Resolve issues such as interview cancellations swiftly
• Perform the duties of the HR Generalist in the absence of the HR Generalist
• Schedule meetings when needed
• Keep and send reminder deadlines to the different stakeholders
• Maintain employee confidence and protect operations by keeping HR information strictly confidential
• Maintain quality service by following organization standards
• Perform other duties as assigned

Knowledge, Skills and Abilities:

• Excellent analytical, oral, and written communication skills
• Excellent interpersonal, conflict management and problem-solving skills
• Ability to work well with others
• Dependable
• Excellent organizational, record-keeping and time management skills
• Self-motivated and driven
• Ability to multitask and to thrive in a fast-paced environment
• Results oriented, able to work comfortably under pressure and to meet tight deadlines  
• Team oriented
• Demonstrate commitment to ongoing personal development
• Meticulous attention to detail
• High level of confidentiality
• Positive Attitude

Core Competencies

• Commitment to Excellence – Identify what needs to be accomplished and take action to achieve a standard of excellence beyond job expectations
• Corporate Values – Understand, embrace and integrate PosiGen’s corporate values into everyday duties and responsibilities
• Customer Service - Identify and respond to current and future needs by providing excellent service to internal customers (employees)
• Safety and Security – Promote a safe work environment for employees
• Teamwork – Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization

Education/Experience

• Bachelor’s degree in Human Resources preferred or in a relevant field
• 2 to 5 years clerical experience in Human Resources preferred
• Advanced computer skills (Word, Excel, PowerPoint)

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit, stand, walk; use hands and fingers, handle or feel; and reach with hands and arms.
• The employee is occasionally required to climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

EEO Statement

PosiGen is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, gender identity, disability, protected veteran status or any other factor protected by applicable federal, state or local laws. Individuals who require reasonable accommodations under the Americans with Disabilities Act in order to participate in the search process should notify the Office of Human Resources.