What are the responsibilities and job description for the Administrative Secretary position at Pottawatomie County?
POSITION SUMMARY:
Under the supervision of the Pottawatomie County Health Department Office Manager/Medical Biller, the Administrative Secretary is a non-exempt position under FLSA. Employee performs general clerical and secretarial duties as the primary duties. Along with maintenance of all Health Department medical records.
ESSENTIAL FUNCTIONS (required):
1. Greets all public that enters the building, checking in clients and checking out client in electronic health record;
2. Answers incoming telephone lines and directs callers: takes clear messages for staff, schedules appointments and maintaining the schedule in the electronic health record;
3. Maintains medical records in an efficient and orderly manner; along with the storage, retention of the records according to the Records and Retention Documentation Handbook, and shredding of medical records.
KNOWLEDGE, SKILL AND ABILITY:
The ability and willingness to learn about computers, and a working knowledge of clerical skills
is required. This employee must be able to type and operate a photocopier with a high degree of
accuracy. Employee must be organized and possess a strong command of the English Language.
Excellent writing and oral communication skills are also required.
Employee must conform to HIPAA privacy regulation specific to the position held. The employee
creates and records protected health information (PHI). The employee is only authorized to use the
information for categories for work performance. Disclosures are only allowed as necessary for
treatment or to other providers/business associates or as required by law. Access to PHI and
information is only allowed for health care operations.
EDUCATION/TRAINING/EXPERIENCE:
Education: GED, Diploma, or equivalent required.
Experience: One to three years of similar or related experience is required. Employee is expected
to have acquired the necessary information and skills to perform the job reasonably well within
three months of employment. The ability and willingness to learn about computers, and a working
knowledge of clerical skills is required. This employee must be able to type and
operate a photocopier with a high degree of accuracy. Employee must be organized and possess
a strong command of the English Language. Excellent writing and oral communication skills are
also required.
See full position description here.
Must have and maintain a clean driving record for this position. A “clean” record is defined as: No misdemeanor or felony convictions for traffic/vehicular offenses (such as but not limited to DUI, vehicular homicide, reckless driving, hit and run, etc.) that are less than five (5) years old; no more than two (2) at fault or chargeable accidents that are less than five (5) years old; no more than two (2) traffic infractions (such as but not limited to speeding, failure to yield right of way, etc.) that are less than one year old.
Drug Free Workplace: Pottawatomie County is committed to a Drug-Free Workplace. By submitting my application I understand the County requires the successful completion of a post-offer pre-employment drug test as a condition of employment. This position may also require additional testing, which may include written, verbal, or physical assessments.
For questions regarding employment with Pottawatomie County, please contact Human Resources at 785-457-3455, PO Box 348, Westmoreland, KS 66549, or e-mail humanresources@pottcounty.org.
Pottawatomie offers a comprehensive benefits package which includes, Health, Vision and Dental insurance plans, KPERS/KP&F retirement, a deferred comp plan, and more. Read about Benefits here.
Completion of an employment application does not constitute an offer of employment nor is a completed application considered a contract of employment. Employment with Pottawatomie County is considered to be “at-will”. Submission of an application does not establish an obligation for Pottawatomie County to offer an interview or employment. Additionally, any misrepresentation or omission of information on the employment application may result in the rejection of the application or in dismissal from employment.
Pottawatomie County is an Equal Opportunity Employer - our vacancies are open to all eligible, qualified applicants.
We recognize WorkKeys.
Salary : $16 - $20
