Transportation Operations Manager

Responsible for the day-to-day operations of the Transportation Department. Provide supervision and support to

transportation employees. Specific duties include supervising, evaluating and coaching bus drivers, paraprofessionals and other

Transportation Department staff and resolving student, school, parent and community concerns related to safe and efficient student

transportation. Advise and assist Transportation Director and work on special projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each

essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency of duties, percent

of time and work year may vary based on department or building assignment.

Description of Job Tasks Frequency % of Time

Daily = D On an annual
Weekly = W basis, e.g. 10

Monthly = M hours of a 40

hour work
Quarterly = Q

week = 10/40
Annually = A = 25%

1. Supervise, coordinate, evaluate, and oversee the daily activities of dispatch staff, trainers, D 40%
routers, activity scheduler, supervisors, bus drivers, and paraprofessionals. Monitor district

bus routes/stops to ensure safe and efficient transportation of students. Supervise, set

schedules, expectations and guidelines for bus drivers, paraprofessionals and other

transportation staff according to state, federal and district regulations. Monitor scheduled

buses for district and non-district activities. Work closely with the vehicle fleet manager and

transportation director.

2. Coordinate, develop, implement and supervise transportation scheduling methods, including D 30%
route development for regular and special education to conform to all state, federal and

district regulations through the use of district information technology systems.

3. Identify areas needing additional training, redirection, and support for drivers and D 10%
paraprofessionals to be successful. Provide direct communication, coaching and support for

these areas. Provide an extended support system for parents, students and the public to

address concerns that arise from daily operations, which may include conflict resolution

related to student management issues, assisting with student behavior plans, and investigation

of potential or real violations of policy and/or rules.

4. Attend work and arrive in a timely manner. D 1%

5. Monitor transportation staff attendance. Responsible for review, approval and verification of W 8%
reported time in district time and labor system. Prepare and analyze time and labor reports

and complete paperwork for payment. Advise transportation staff of corrections or concerns.

6. Work collaboratively with director and leadership team on policy and procedure reviews. W 5%
Coordinate job assignments, hiring, discipline, and terminations. Document all personnel

actions and attend personnel hearings.

7. Attend district and other meetings and conferences and serve on assigned committees. M 2%
Conduct terminal meetings and in-service meetings to disseminate information, solicit input,

and maintain employee communication.

8. Assist director of transportation in day-to-day operations and act as interim director when the M 2%
director is absent. Assist the director in emergency situations in response to needs of the

district and community incident response program, including closure of district facilities

during inclement weather.

2407 LaPorte Avenue, Fort Collins, CO 80521 • phone: (970) 490-3488
web: www.psdschools.org

Description of Job Tasks Frequency % of Time

Daily = D On an annual
Weekly = W basis, e.g. 10

Monthly = M hours of a 40

hour work
Quarterly = Q

week = 10/40
Annually = A = 25%

9. Work after hours and act as on-call liaison for department whenever school buses are M 1%
operating.

10. Perform other duties as assigned. Q 1%

TOTAL= 100%

EDUCATION AND RELATED WORK EXPERIENCE:

• High school diploma or equivalent plus specialized training courses in leadership, business management or related field

• Minimum of three years of progressive experience in school transportation, fleet management or related field

• Minimum of three years of experience in a supervisory or management position, including direct experience with hiring,

LICENSES, REGISTRATIONS or CERTIFICATIONS:

• Criminal background check required for hire

• Commercial Driver’s License (CDL) Class B with P2 and S endorsement required within 60 days of hire

• Must meet District driver insurability requirements

• Must be able to pass a post offer pre-employment Department of Transportation (DOT) physical
  

TECHNICAL SKILLS, KNOWLEDGE & ABILITIES:

• Strong written and oral communication skills

• English language skills

• Interpersonal relations skills

• Math and accounting skills

• Personal computer and keyboarding skills

• Customer service and public relations skills

• Critical thinking and problem solving skills

• Bilingual oral and written communication skills desirable

• Ability to maintain confidentiality in all aspects of the job

• Ability to manage multiple priorities

• Ability to manage multiple tasks with frequent interruptions

• Ability to diffuse and manage volatile and stressful situations

• Ability and willingness to be on call and/or respond to calls 24/7

• Strong leadership and administrative skills with ability to mentor and advise subordinates

• Extensive knowledge of all relevant state and federal laws regarding student transportation including DOT regulations, and

• Maintain a professional relationship and be a positive role model for all department employees

• Ability to maintain honesty and integrity in all aspects of the job

• Ability and willingness to adhere to attendance requirements, including regular and punctual employee presence

61320 – Transportation Operations Manager

• Ability to promote and follow Board of Education policies, Superintendent policies, and building and department procedures

• Ability to communicate, interact, and work effectively and cooperatively with people from diverse ethnic and

• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

• Operating knowledge of and experience with District approved software packages

• Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, E-mail, etc.

• Operating knowledge of school transportation operations required

• Ability to safely operate a school bus
  

REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE:

POSITION TITLE # of EMPLOYEES

Direct reports: This job has direct supervisory responsibilities. 200

• Responsible for assisting with: interviewing, hiring and training employees; planning, assigning and directing work; appraising

• May be responsible for supervising the behavior and well-being of students while loading, transporting, and unloading the bus
  

PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands, work environment factors and mental

functions described below are representative of those that must be met by an employee to successfully perform the essential functions

of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL ACTIVITIES: Amount of Time

None Under 1/3 1/3 to 2/3 Over 2/3

Stand X

Walk X

Sit X

Use hands to finger, handle or feed X

Reach with hands and arms X

Climb or balance X

Stoop, kneel, crouch, or crawl X

Talk X

Hear X

Taste X

Smell X

WEIGHT and FORCE DEMANDS: Amount of Time

None Under 1/3 1/3 to 2/3 Over 2/3

Up to 10 pounds X

Up to 25 pounds X

Up to 50 pounds X

Up to 100 pounds X

More than 100 pounds X

MENTAL FUNCTIONS: Amount of Time

None Under 1/3 1/3 to 2/3 Over 2/3

Compare X

Analyze X

Communicate X

Copy X

61320 – Transportation Operations Manager

MENTAL FUNCTIONS: Amount of Time

None Under 1/3 1/3 to 2/3 Over 2/3

Coordinate X

Instruct X

Compute X

Synthesize X

Evaluate X

Interpersonal Skills X

Compile X

Negotiate X

WORK ENVIRONMENT: Amount of Time

None Under 1/3 1/3 to 2/3 Over 2/3

Wet or humid conditions (non-weather) X

Work near moving mechanical parts X

Work in high, precarious places X

Fumes or airborne particles X

Toxic or caustic chemicals X

Outdoor weather conditions X

Extreme cold (non-weather) X

Extreme heat (non-weather) X

Risk of electrical shock X

Work with explosives X

Risk of radiation X

Vibration X

VISION DEMANDS: Required

No special vision requirements.

Close vision (clear vision at 20 inches or less) X

Distance vision (clear vision at 20 feet or more) X

Color vision (ability to identify and distinguish colors) X

Peripheral vision X

Depth perception X

Ability to adjust focus X

NOISE LEVEL: Exposure Level

Very quiet

Quiet

Moderate X

Loud

Very Loud

61320 – Transportation Operations Manager