Office Manager

At PPRO, our mission is to simplify access to local payment methods and our vision is to enable the sale of goods and services to anyone in the world using their preferred way to pay. We empower partners such as Ant Group, PayPal and Stripe to access new markets, connect with more customers, and accelerate their growth.

Our strength comes from our diverse global team, spread across multiple nationalities and international locations. We're united by a shared passion for building trusted relationships with our customers and creating next-generation products that make payments simpler, faster, and more accessible to everyone.

Everything we do is driven by our PPRO Principles: putting the customer-first, getting things done, acting with trust and integrity, continuous improvement, and teamwork. Join us on our journey to become a global digital payments leader.

The Purpose:

As Office Manager, you will be wearing multiple hats: you will organize and coordinate office administration and procedures in order to ensure organizational effectiveness, efficiency and safety and you make sure everything in the Munich office is running smoothly. You will also be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation. Next to that, you will take care of ensuring office financial objectives are met by preparing the annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections. You will be collaborating with various internal departments as well as external partners and vendors. You will be required to be onsite 5 days per week. 

• Be the contact point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
• Managing relationships with vendors, service providers and landlord, contract and price negotiation
• Developing and implementing office policies and promoting activities that enhance operational procedures
• Ensuring office operations and procedures are organized, correspondences are controlled, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
• Purchasing office supplies and equipment and maintaining proper stock levels
• Coordinating appointments and managing meeting room calendars and schedules including executives' schedules
• Provide general support to visitors
• Coordinating domestic and international travel, including flight, hotel, and car rental reservations
• Assist the HR department in order to maintain office policies
• Coordinate with IT department on all office equipment

• 5-7 years of professional experience as an Office Manager, secretary or a similar position
• Fluent in German and English languages
• Planning, organization and time management skills
• Problem-Solving skills and great attention to detail

What's in it for you ? :

Work from abroad - In addition to our 30-day holiday allowance, we also provide a work from abroad policy, enabling employees to work remotely for up to another 30 days per year

Insurance - Because better safe than sorry - we want our employees to benefit from various insurances including accident insurance, disability insurance, direct insurance (bAV) and travel insurance. 

Gym membership - PPRO helps contribute towards the costs of your gym membership, supporting your physical fitness journey while easing the burden on your wallet

Professional and personal development - We provide leadership cafes, on-the-job training, and access to LinkedIn learning to help you gain knowledge beyond your role. We also offer German language courses to our non native speakers employees.

Mental Health Platform - We’ve teamed up with a top well-being platform to provide one-on-one therapy, chat therapy, therapist-led courses, guided meditations, and more.

Our office - located on St.-Martin-Straße, one stop from Ostbahnhof on the 3 and 7 S-lines. It takes two stories in a new building, very modern and spacious with fully multimedia-equipped meeting rooms for up to 30 people. On the 5th floor we have a 200mq canteen with well-stocked fridges, an open-view kitchen, and a sunny terrace which doubles as an additional beer fridge for winter parties.

Our Principles: 

We get things done: We are courageous; we take ownership, make decisions and get things done.

We act with trust and integrity: We listen first and challenge respectfully. We seek out and leverage diverse perspectives. We welcome and offer honest and open feedback, always assuming positive intent

We put the customer first: We are laser focused on delivering outstanding outcomes for our customers. We put the customer at the heart of what we do.

We make things better: We boldly explore  new ideas and have an unwavering commitment to continuous improvement.

We work as a team: We collaborate closely and value team success over individual achievement.