Regional Program Finance Manager

Regional Program Finance Manager (RPFM)

PRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. Blending Passion, Reach and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression.

PRA is rapidly growing, and we are looking to expand our finance department with the role of Regional Program Finance Manager. Reporting directly to the Director of Program Finance, Tax, and Compliance and indirectly to the Regional Leader, the Regional Program Finance Manager provides support to the regional office with an emphasis on contract administration, deposit invoicing, program closeouts and final client invoicing, supplier set up, cash collections and other finance related administrative duties as assigned.

Primary Responsibilities Include:

Client Invoicing

• In collaboration with the Program Performance Team, invoice client for all deposits 30 days in advance of contractual due dates
• Monitor deposit receipts and follow up with clients as required to ensure deposits are received on time to minimize operational program interruptions.
• Send final invoice to clients within two business days after Corporate PCO sign off.
• Process customer refunds due ensuring with all documentation completed related to the refunds
• Review region weekly A/R aging reports and follow up with clients as required on past due deposit and final invoices.

Program Closeouts (PCOs)

• Complete Program Closeouts within 7 days of program end date and submit to Finance for review, This includes:
• Request Program Ledger from Finance and review with EP, making necessary updated to PCO
• Log when supplier bills have been paid
• Reconcile Payroll Report for Field Staff as included on PCO
• Notify Finance if there are Program Costs where we are awaiting supplier invoicing
• Ensure sales tax, third-party and hotel commissions have been properly accounted for

System Maintenance

• Own the set-up process and regular maintenance of regional suppliers ensuring credit accounts set up with the proper legal entity, credit terms established and supporting W9, ACH banking information and certificates of insurance are on file and included in the supplier records in Salesforce, and manage supplier rebate/commission

Miscellaneous

• Ensure Program Folders are up to date with all documents needed by Finance
• Manage financial component of hotel commission process
• Oversee the petty cash in the field offices, ensuring receipts received for all disbursements and physical counts taken and documented according to schedule including request and reconciliation
• As needed by local team, review costing and PSA to ensure both documents are aligned
• Assist in enhancements of Salesforce system when required.
• Follow up on supplier refunds due Company.

Qualifications

• Prior DMC or hospitality experience preferred.
• Bachelor or Associate Degree in Accounting or Finance is a plus.
• Intermediate skill level in MS Office and Excel. Salesforce and/or NetSuite experience helpful.
• Understands the importance of accuracy and cross checks results before submittal.
• Able to effectively communicate both verbally and in writing with clients and employees.
• Ability to cross train with finance team members to provide backup as needed.
• Strong work ethic, organizational skills and attention to detail required.
• Ability to work under pressure with strict deadlines.
• Ability to multi-task and prioritize.
• Able to act independently and in collaboration as a team member.
• Personal commitment to organizational excellence; display honesty, integrity, and strong sense of ethics in all decisions and actions.

Competencies

• Possess strong analytical, critical thinking and judgment skills.
• Clear understanding of elevation points for issues as they arise
• Holds self and others accountable for results.
• Desire to help to automate, streamline and document processes.
• Self-starter with effective verbal and written communication skills.
• Ability to occasionally lift office products and supplies up to twenty pounds.
• Accounting/Business Acumen

Noted Related Position Tag Words: DMC, Destination Management Company, Financial Support, Event Management

Whether in-person, remote, or hybrid, PRA guides organizations in bringing people together with strategic content, brand engagement and authentic destination experiences. PRA has local teams across the US covering more than 29 top destinations, and a remote execution team who can plan anywhere our clients envision an incomparable meeting or event.

Internally, we believe in not just talking about positive change, but working towards it. Our Equity, Diversity Inclusion Council was created in 2020 to guide and educate, both our team and the industry. We are also members of ECPAT-USA to help end human trafficking, and we have a strong partnership with the American Forest Foundation through which we assist in replanting trees throughout the US.

Our Corporate and Incentive Program Planning Capabilities Include:

Creative Event Design Production; Local Excursions; Tours; Teambuilding; Offsite Events; Dine Arounds; Digital Hybrid Programming; Health Safety Logistics; CSR Giveback Initiatives; Sustainable Planning Services; Transportation Logistics; Staffing; Content Creation; Graphic Design Branding; Gifting.

Follow PRA on social @PRABusinessEvents and visit www.pra.com for more information.