Finance & HR Administrative Coordinator

POSITION SUMMARY:

As the Precigen Exemplar Finance & HR Administrative Coordinator the successful candidate will support the company’s mission through assuming a tactical role in the basic activities of the finance and human resources function. They will have responsibility for the integrity of accounting transactions and reporting of Precigen Exemplar’s finance activities along with executing day to day HR duties. The position requires strong cross-functional skills, a process improvement mindset, the ability to translate technical literature and policy into clear requirements for execution, and ability to drive issues through to resolution.

DUTIES AND RESPONSIBILITIES:

• Apply a thorough understanding of Precigen Exemplar’s accounting policies and procedures, general ledger structure and financial statements. Research, monitor, interpret and ensure timely implementation and compliance with evolving US GAAP accounting guidance.

• Assist the daily operations of the accounting department, specifically in the following areas:

Accounts Payable

• Vendor Setup/Maintenance 
• Invoice Processing 
• Vendor Payments 
• Vendor Inquires and Discrepancies
• Subsidiary and GL Postings 

Accounts Receivable

• Customer Setup/Maintenance
• Monthly Invoice Processing 
• Customer Payments 
• Customer Inquiries & Discrepancies
• Subsidiary and GL Posting 

Workers Compensation Claims

• Work Comp Claims Files Setup/Maintenance
• Incident & OSHA Files & Reports 
• Point of Contact for Insurance Carrier 
• Point of Reference for Exemplar Managers/Supervisors

 HR Administration

• Employee Recruiting Support – posting positions, phone screens, reference checks, creation and approval of offer letters
• Employee Onboarding
• Employee Setup/Maintenance in ADP 
• Employee Contact for Payroll & Benefit Related Questions/Concerns
• Employee Terminations 
• Day to Day Benefit Administration

EDUCATION AND EXPERIENCE: 

• Bachelor's degree in Accounting with a minimum 3 years’ related experience. Or an equivalent in experience. 
• Strong understanding of US GAAP.
• Strong organizational skills and detail-oriented self-starter with the ability to work independently to meet deadlines.
• Proficient with fully integrated accounting software applications and other software packages, such as Turning Point, FAS, ADP etc.
• Experience working with SOX compliance narratives and policies.
• Basic understanding of HR policies including benefit administration.
• Proven track record of meeting deadlines and maintaining a high-quality work product in a fast-paced environment.
• Proficient with Microsoft Office applications, especially Microsoft Excel.
• Proficient with importing and exporting data 
• Proven organizational skills and strong multi-tasking abilities 

DESIRED KEY COMPETENCIES:

• Ability to communicate effectively with a vast number of departments to obtain information concerning purchase orders, receiving and other expenses.
• Ability to efficiently manage tasks and adjust rapidly to changing environmental priorities.
• Demonstrate the highest ethical standards and trustworthiness.
• High comfort level with utilizing financial applications to enhance and automate processes, reporting, analysis, and controls.
• Planning, organization, and execution skills.
• Strong verbal and written communication skills.
• Ability to work independently or in a group on a variety of projects.
• Ability to maintain a high degree of accuracy and attention to detail.
• Ability to handle a fast-paced, multi-tasking environment, and prioritize effectively.