Operations Analyst

Precise Systems is a professional services company supporting U.S. Department of Defense programs. Our core capabilities include Digital Transformation, Advanced Engineering, Acquisition & Lifecycle Support, Information Technology, and Technical Solutions. Precise was founded in 1990, and since our establishment, we have provided cutting-edge solutions and support to our warfighters. At Precise, we understand and provide expert consultation on network and weapons systems acquisition, maintenance/modernization, and sustainment programs. For over 30 years, Precise Systems has demonstrated and perfected our ability to manage any task, no matter how difficult or complex.

We are currently seeking an Operations Assistant to support our Patuxent River, MD customer. The Operations Assistant will primarily support the daily activities of the Program Office and Operations Department. The Operations Assistant must be able to fill in for the Operations Officer when out of the office. The Operations Assistant is a mostly in-person, in-office, telework-light position, who will support the Operations Officer with all facets of the Program Office operations. Duties may include, but are not limited to:

• Awards / Recognition
  • Solicit, review, draft and coordinate award/recognition submissions
• Back up for Leadership Travel
  • Travel in DTS
  • APACS/NAVAIR Foreign Travel Tool/Protocol for Foreign Travel
  • Verify clearances
  • Obtain entry info/maps
• Communication and Coordination
  • Program Office internal and external communications
  • Stakeholder Interaction and Coordination
• Charters for Working Groups and IPTs
  • Editing as requested
  • Refine briefings
• Data Call / Request for Information (RFI) / Questions for the Record (QFR)
  • Internal PEO data calls
  • External data calls (Congressional, Senate, Resource Sponsor, etc.)
  • White papers
  • Track above in DON ETMS2/Internal RFI tracker
• Ghostwriting
  • Emails for PM/PDPM/OPSO
  • All-Hands Announcements
  • Responses to inquiries
• Maintain Program Office Calendar and Schedules in Microsoft Office
  • To include distribution lists
  • Tomahawk Action Tracker (TAT) in Microsoft Teams
  • Backup to Executive Assistant (EA) for PM/DPM calendar
• Meetings
  • Coordinate and gather inputs for weekly Executive Leadership Team (ELT) and standup meetings
  • Gather inputs for bi-weekly Program Executive Office (PEO) CONGA
  • Participate and attend Program Management Review (PMRs)
  • Document meeting minutes and action items
  • Track action items
  • Coordinate presentations with Level I IPTs and Functional Leads, Scheduler, working groups)
  • Coordinate and host meetings as required
  • Attends weekly OPS Meetings/Bi-Weekly Program Analyst Meeting
  • Attend weekly Calendar Syncs with EA/Leadership
  • All Hands coordination (slide inputs, space configuration/management)
  • Verify attendees for classified meetings using DISS
  • Schedule SVTCs/Tandberg/VOIP/STE calls and spaces
• Microsoft Teams
  • Announcements
  • Maintenance of Chats, TAT
  • Attend training when available
• Program Office correspondence and document support (routing, distribution, retrieval, research)
  • PM/PDPM
  • Recall listing
  • Onboarding and out boarding process
  • Standard Operating Procedures (SOP)
  • Muster List/Floor Plan
• Program Office Organization Chart
  • Maintain and update periodically
  • Assist with distribution control
• Public Release Requests
  • Process through NAWCAD Storefront
• Seating Configuration
  • Update as needed in NAVAIR Reservation Tool/IBONS
  • Assist with configurations
• Share Point Online Site
  • Work closely with Share Point Online Developer to set up and maintain the site as needed
  • Assists IPTLs with requests regarding the site
• Strategic and Tactical Planning
  • Execute planning sessions
  • Process improvement of business processes
  • Development of internal processes

REQUIRED EDUCATION: BS or BA degree in a business, management or an engineering management discipline. Allowable substitution: an AS or AA degree and an additional four (4) years of experience; or an additional six (6) years of experience may be substituted for a BS or BA degree.

REQUIRED EXPERIENCE: Three (3) to ten (10) years of experience in program management, technical or business analysis discipline; and included in the four (4) years, there must be at least two (2) years of NAVAIR experience related to operations support.

Must be able to obtain and maintain a Secret security clearance. Due to the sensitivity of customer-related requirements, U.S. Citizenship is required.

Precise Systems, Inc. is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status. Precise Systems, Inc. participates in E-Verify. Precise Systems, Inc. encourages and supports workplace diversity.

Minimum of 4 years equivalent relevant work experience.