Finance Coordinator

Position Summary:

The Finance Coordinator will manage the time entry module of the ERP System. Maintenance of the projects includes, but not limited to adding and removing employees and contractors, training of team members on time entry, identifying and addressing time entry discrepancies. This position will be responsible for managing the time sheet support services mailbox and addressing requests from team members in order for them to accurately enter their time in order to meet the weekly and monthly time entry requirements. The Finance Coordinator will proactively communicate with all departments across the organization on time entry compliance. This position will be responsible for onboarding new Employees and Consultants with regards to Time policy and time keeping requirements.

Essential functions of the job include but are not limited to: 

• Responsible for administrating and monitoring timesheet data entry, as well as correcting timesheets as necessary.
• Monitor and adhere to the daily timesheet administration checklist and ensure company policies are followed during timesheet processing.
• Assist with large-scale timesheet adjustments.
• Manage and track any timesheet discrepancies/issues and communicate accordingly to the immediate supervisor.
• Recommend appropriate resolutions in a timely manner.
• Provide necessary timesheet information and customized reporting to other enterprise wide functions such as Resourcing, Finance, Project Management, Functional Departments, Human Resources on a scheduled and ad-hoc basis.
• Responsible for adding and removing employees and contractors to and from projects to ensure accurate time tracking.
• Assist with employee questions regarding timesheets.
• Maintain accuracy of the timesheet backup supervisors.
• Diligently process and monitor timesheets entered with an exception (for example, unassigned project time, unapproved project time, unsubmitted project time, etc.).
• Consult with supervisors and department heads on time sheet questions.
• Provide time sheet reporting to Finance and other departments as applicable.
• Support the overall month-end close cycle from a time entry perspective to ensure all employees and consultants are compliant with time entry.
• Training of new employees and consultants related to Time management and policy.
• Ad-hoc assignments as assigned

Qualifications:
Minimum Required:

• High School Diploma or equivalent

Other Required:

• A minimum of three years’ prior experience in a professional environment in an administrative role in a fast-paced environment.
• Position requires extreme attention to detail and the ability to provide excellent customer service.
• Candidate must have a working knowledge of Microsoft Excel and Microsoft Word.
• Knowledge of other Microsoft Office software products would be a plus.
• Position requires excellent accuracy and organizational skills.

Preferred:

• Experience working in a global integrated ERP environment preferred.
• Experience in Time Sheet Administration Services preferred.
• Experience in the CRO industry preferred.

Skills:
Competencies 

• Work collaboratively with departments across the organization including all levels throughout the organization.
• Strong Excel / Microsoft Office skills and able to thrive in a multi-tasking environment.
• Excellent organizational skills with keen attention to detail.
• High energy and enthusiasm with a strong commitment to exceeding expectations.
• Flexibility and willingness to work on multiple assignments of varying tasks with personnel throughout the organization.
• Ability to learn quickly. Good oral and written communication & interpersonal skills with the ability to connect and build relationships with management and others throughout the organization.
• Exhibits self-motivation and is able to work and plan independently as well as in a team environment.
• Highly organized, proactive follow up with staff to ensure that compliance is achieved.
• Ability to work independently and as part of a team.
• Team player with a desire to be an active, long-term participant in the growth of the company