Administrative Aide I/II

• Types a variety of memoranda, letters, and reports from rough draft or general verbal instructions; types complex legislation, legal documents, and/or statistical charts and forms requiring original formatting and presentation, utilizing typewriter/data point and/or automated office equipment.

• Takes and transcribes difficult dictation (shorthand or machine) involving technical terminology, including correspondence, bulletins, reports, memoranda, speech drafts, formal acceptances or regrets, and other material on general special or technical subjects.

• Proofreads and edits materials to eliminate errors and ensure correct grammar, spelling, and punctuation.

• Composes replies to a variety of routine correspondence and inquiries.

• Screens telephone calls and incoming mail; answers questions relating to office or department operations; determines which requires the direct attention of the supervisor and which should be referred to other staff members.

• Maintains appointment calendar for the supervisor, and professional staff where necessary; reminds the supervisor of appointments or other matters that should be called to his/her attention.

• Establishes and maintains filing systems to ensure that documents are readily retrievable; maintains an adequate supply of office materials and supplies.

• Searches files and a variety of other sources as necessary compile information for meetings, specific projects or research activities, including certain statistical reports.

• Gathers fiscal, budgetary and personnel data and prepares operational/activity reports from same.

• Willingly and cooperatively performs tasks and duties which may not be specifically listed in the class specifications or position description, but which are within the general occupational category and responsibility level typically associated with the employee's class of work.
  
  
  
  
  
  
  
  
  

• High school diploma or G.E.D. certificate with coursework in typing, office practices or other related clerical subjects; plus, one (1) year of advanced diverse and/or technical clerical experience which must have involved working with the public for at least six (6) months. 

CONDITIONS OF EMPLOYMENT: Applicants who meet minimum qualifications must pass an administered Administrative Aide exam. Applicants who have previously taken the exam on or after 2/1/2023, and passed, will not be required to re-test; instead, previously test scores will be used to receive the passing disposition. 

DURATION OF ELIGIBILITY: Candidates will be selected from a temporary register of eligible candidates, which will become effective approximately four (4) weeks after the closing date. Once a selection has been made, the register will expire.
 
ELIGIBILITY TO WORK: Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to show and verify authorization to work in the United States.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.

Internal Applicants: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice.  Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.

Salary : $34,713 - $74,882