Minimum Qualifications:
Bachelor’s degree or equivalent and two years related experience.
Job Summary:
To provide professional advisory, and technical skills necessary to acquire supplies, equipment, and services required by the institution in compliance with all applicable laws, rules, regulation, policies and procedures. Primarily responsible for performing various tasks related to the Procurement Cycle from procurement planning through order fulfillment for routine procurements that require formal solicitation (ITB/RFP) and selection processes. This Job Title is exclusive to the Purchasing Department.
Job Duties:
- Assists Customers in procurement planning and project coordination by providing budgetary/cost analysis, sourcing, technical & commercial recommendations, defining project scope and requirements, scheduling and risk/benefit analysis information.
- Actively engages in supplier sourcing and development activities including outreach to Historically Underutilized Businesses.
- Prepares general bid/proposal documents including the development of appropriate specifications/requirements, evaluation & selection criteria and process, commercial and legal terms, and bidders list.
- Coordinates and leads the bid/proposal evaluation process and prepares award recommendation for basic contracts.
- Coordinates and assists in leading the purchase and contract negotiations developing appropriate strategies and tactics to minimize institutional risks and achieve best value.
- Prepares purchase order/contract documents in accordance with approved templates/formats and ensures inclusion of all appropriate terms, conditions and requirements.
- Provides information to Customer to ensure Customers' understanding of purchase order/contract requirements and obligations including Customer's responsibility, if applicable, for contract management and managing supplier performance.
- Responsible for providing clarification of purchase order/ contract terms and requirements and/or identification of discrepancies and negotiation and resolution of disputes.
- Issues purchase order releases and/or contract amendments consistent with the requirements of the agreement.
- Monitors supplier and/or customer performance, as applicable, regarding compliance with contract requirements and Purchasing' policies and procedures
Knowledge/Skills/Abilities:
- Demonstrates good negotiation skills and understanding of negotiation strategies and tactics.
- Demonstrate the ability to read, interpret and apply legal theories and concepts to develop and negotiate purchase order/contract terms and conditions to minimize institutional risk.
- Good technical writing skills and ability to write specifications.
- Good organizational and project management skills.
- Demonstrates the ability to proactively assist customers with their immediate and long term needs.
- Working knowledge of the Uniform Commercial Code and special terms and conditions of the State of Texas.
- Basic accounting skills.
- Ability to analyze data.
- Working knowledge of current purchasing on-line system (e.g., Oracle/Peoplesoft).
- Demonstrates good customer service skills.
- Good verbal and written communications skills including the ability to plan, organize, and lead meetings or conduct presentations.
- Detail oriented.
- Good overall knowledge of the acquisition process, policies, and procedures.
- Good mathematics skills.
- Good problem resolution skills.
- Ability to work in a team-based environment contributing ideas, participating in team decisions, and achieving team outcomes.
Preferred Qualifications:
UTMB Experience Preferred.
Salary Range:
Salary commensurate with experience.
Work Schedule:
Monday-Friday 8am-5pm, 80% Remote.
Equal Employment Opportunity
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.