Job Posting for Compliance Specialist at Project HOME
Job Summary The Housing Compliance Specialist is responsible for ensuring compliance with all HUD grants/ contracts/ regulations, HOME and Low Income Housing Tax Credit (LIHTC) regulations for properties owned by Project HOME (PH) and Managed Entities. The position will serve as the PH point person and specialist on all compliance matters.
Essential Duties and Responsibilities
· Reviews application documentation prior to leasing to ensure the applicant qualifies for the unit and the documentation provided complies with regulatory compliance and Project HOME policies.
· Reviews lease and supporting documentation after move-in and completes final approval in Yardi Voyager.
· Ensured all Move-in paperwork is properly filed at the site and electronically.
· Conducts periodic audits of Interim and Annual Re-certification paperwork across the portfolio; ensure corrections are completed timely; ensure all re-certification paperwork is properly filed at the site and electronically
· Prepare written communications and/or verbally interact with our residents, applicants and our blended Property Management Teams including but not limited to the following compliance matters: Compliance Questions; Approvals and denials; Additional information needed; Upcoming re-certification's
· Complete and submit monthly and annual reports related to tenant eligibility and income as needed both to internal stakeholders and external agencies including but not limited to: the Pennsylvania Housing and Finance Agency, the Delaware Valley Community Reinvestment Fund, the Federal Home Loan Bank, the Office of Housing and Community Development, the Philadelphia Redevelopment Authority and the Office of Homeless Services.
· Coordinate all audits: Prepare for regulatory and investor audits and PH quarterly file reviews. Ensure all findings or questions are resolved within specified timeframe.
· Assist in the coordination and development of the lease up process for all new housing developments, including quality control of new Management Plan, Tenant Selection Plan, Lease, Lease Addendum, etc.
· Review and update utility allowances, rent increases, and rent limits in Yardi Voyager for the portfolio
· Ensure all new and existing projects, properties and units are accurately set-up within Yardi for the purpose of tracking compliance against the required set asides.
· Remain up to date with HUD, PHA, and LIHTC regulatory changes and ensure that these changes are translated into revised policies and procedures, leases and lease addenda, and LIHTC management plans. Also remain up to date on legal and regulatory guidelines that pertain to housing, such as rent calculation guidelines, re-certification processes, eviction appeals processes, tenant landlord law. Revise forms and policies and procedures as needed.
· Train &/or coordinate training of staff and residents with respect to all compliance matters. Provide hands-on support and guidance to Property Managers.
· Create and maintain property management policy and procedures to processes are effective, efficient and comply with regulatory requirements. Monitor procedures and modify if necessary.
· Review property management subsidy and related Contracts to ensure compliance requirements are followed.
· Perform additional duties as directed
· Complete Monthly Internal Compliance Reports
· Complete External Monthly Reports to multiple outside agencies
· Create inhouse Compliance Manual & ensure manual remains current with all HUD, LIHTC, PHA regulations
· Conduct Compliance Trainings for Property Managers
· Provide support to PM Directors where needed
Minimum Qualifications
· A minimum of 5 years of experience with LIHTC Compliance work
· Tax Credit certification
· Experience with supportive and subsidized housing laws (HUD, Continuum of Care, PHA, Low Income Housing Tax Credit Laws)
· COS certification
· Some experience training others
· Strong organizational, administrative and verbal and written communication skills
· Strong computer skills in Microsoft Office
Preferred Qualifications
· 5-Years Yardi experience
· Additional advanced certification in Housing Compliance
Project HOME is an Equal Opportunity Employer. All offers of employment are contingent on successful completion of a drug screen and background checks.
Project HOME reserves the right to revise or change job duties and responsibilities as needed. This job description is not meant to be an all-inclusive statement of the duties and responsibilities of the job nor does it constitute a written or implied contract.
Salary.com Estimation for Compliance Specialist in Philadelphia, PA
$91,259 to $128,906
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