What are the responsibilities and job description for the Assistant Property Manager position at Project Transitions, Inc.?
Position Summary
The Assistant Property Manager is responsible for assisting with all day-to-day operations, overseeing, and maintaining all properties. The Assistant Property Manager must establish, maintain, and oversee effective management systems and tenant/community relations to ensure that Project Transitions is achieving its mission.
Essential duties include, but not limited to:
Tenant Relations
- Assist with ensuring that the proper procedure is followed to fill vacant units from the wait list in a timely manner
- Assist with obtaining and reviewing all necessary application paperwork, in addition to all income and asset verifications, background checks, etc.
- Assist with reviewing, completing, and signing rental agreements and any additional addenda to agreements with prospective tenants
- Collect and post rent payments
- Monitor delinquencies, issue late rent letters/notices, as per Project Transitions’ policies
- Resolve tenant complaints in a timely manner to ensure client satisfaction
- Complete move-in and move-out procedure processes
- Monitor communications with clients regarding the above-mentioned processes
- Support case managers to ensure client needs are being met
Facilities Management
- Assist with frequent inspections of interior and exterior of Project Transitions’ properties for safety and maintenance needs
- Assist with oversight of contracted projects, which includes but is not limited to, obtaining bids and completion of projects
- Outreach, organize, and schedule volunteers to assist with projects at Burnet Place and Roosevelt Gardens
Community Building
- Provides recommendations/input for Project Transitions’ newsletter
- Continue an effective working relationship with the other non-profits and city organizations/departments
Program Support
- Attend staff meetings, community functions, and board meetings, as appropriate
- Assist with organizing program special events (i.e. community gatherings, holiday activities, etc.)
- Coordinate with Housing Specialists to ensure tenants maintain cleanliness and maintenance of units
- Recommend program improvements and policy changes to the Property Manager as needed
- Assist with maintaining tenant files and ensure all tenant phone numbers and emergency contacts are kept up-to-date and current
- Assist with preparing any necessary reports for Executive Director, Chief Program Officer, and board, as needed
Compliance
- Assist with oversight of all file audits, revisions, and maintenance of compliance forms
- Recommend development and maintain training procedures to minimize non-compliance
- Assist with conducting regular internal file audits
- Assist with preparing any necessary reports for Executive Director, Chief Program Officer, and board, as needed
Required Skills
- Three year of property management experience required
- Strong computer skills and ability to adapt to and learn new technologies
- Experience in affordable housing
- Experience with income certifications for HUD programs
Preferred Skills
- Experience with Blue Moon
- Experience with One Site
We offer competitive pay and benefits packages for our employees. If you are a motivated individual looking to join a dynamic team, we would love to hear from you. Apply today!
Job Type: Full-time
Pay: $50,000.00 - $55,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Experience level:
- 2 years
Schedule:
- 8 hour shift
- Evenings as needed
- Monday to Friday
- On call
- Weekends as needed
Work Location: In person
Salary : $50,000 - $55,000
