What are the responsibilities and job description for the Executive Assistant position at Prove?
Title: Executive Assistant
Reports To: Chief of Staff
Location: New York, NY
Job Summary
Prove is looking for a professional, responsive, and organized Executive Assistant to support our Chief Executive Officer (CEO), Chief Financial Officer (CFO) and Chief Legal Officer (CLO). You will have strong multi-tasking skills with a focus on excellent communication, efficiency, and operational excellence.
Key Responsibilities:
- Provide professional, efficient, responsive, and confidential executive assistant support to the CEO, CFO and CLO.
- Responsible for organizing the Executives agendas and ensuring the smooth-running of their work in an ever-changing environment where priorities can change rapidly
- Manage incoming communications (emails, telephone calls and messages) and calendars,
including travel itineraries, ensuring the optimum use of time.
- Utilize detailed business and organizational awareness to ensure effective engagement with
executives across the organization and external contacts, including Board members.
- Assist with the calendar management of all Executive Meetings and Leadership calls. On hand to support team meetings and events as required.
- Assisting with a wide variety of day-to-day administrative tasks on behalf of the Executives
- Assist with the CEO, CFO and CLO’s expenses as required.
Qualifications and Experience:
- 5-7 years’ experience of providing executive administrative support at a C-Suite level.
- Track record of managing multiple calendars, priorities and travel arrangements.
- Ability to manage challenging and conflicting priorities.
- Excellent interpersonal and communication skills and ability to work with different cultures and ways of doing business.
- A focus on customer experience and providing best service for employees and clients
- High attention to detail
- Proficiency with Gmail, Google Calendars, MS Word, MS Excel & MS PowerPoint
- Promote, maintain and enhance our cultural values of humility, passion, inclusion, and leadership.
- Strong passion for learning about our products and markets through in-house and external
training.
- Experience in high-growth /pre-IPO Technology companies
The anticipated salary range for this role is $100,000 - $110,000, plus company bonus and stock options. Offered salary will be determined by the applicant’s education, experience, knowledge, skills, geo-location, and abilities, as well as internal equity and alignment with market data.
Benefits & Perks for FTE Provers:
- Competitive salaries & Bonus Plan (for eligible roles) and Equity Plan
- 401(k) Retirement Plan & Match
- Comprehensive medical benefits for you and your family
- Emotional & Physical Wellness – Access to wellness services (EAP, Gympass, Prove Well-Being Reimbursement)
- Unlimited Vacation and Flexible hours
- Professional Development Coaching via Bravely
- Bottomless snacks & beverages for all office locations
- $15 daily GrubHub stipend for lunch if coming into the office.
- 12 paid holidays for all global employees
- A great place to work and connect with other talented Provers like yourself!
Privacy & Data Protection
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Salary : $100,000 - $110,000
