HRIS Specialist

Position: HRIS Specialist

This position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications which may be required of the employee assigned to the position. Depending on the size of the facility the job duties may vary. Receipt of the job description does not imply nor create a promise of employment, nor an employment contract of any kind; my employment with the Company is at-will.

Responsibilities:

The HRIS specialist is responsible for performing day to day HR-related duties on a professional level and works closely with senior HR management in supporting day to day HR needs. This position carries out responsibilities in the following functional areas: benefits administration, training, performance management, onboarding, policy implementation, recruitment/employment, and employment law compliance.

The HRIS specialist will report directly to and receive support from the company Director of Human Resources on key HR initiatives. They will support and monitor implementation of company initiatives, policies and procedures, and to drive compliance and consistency across the company.

General Responsibilities:

• Evaluates, analyzes, and maintains company Human Resources Information Systems (HRIS).
• Assists in identifying new HR needs and the software products to fulfill these needs.
• Makes alterations to existing programs to gather and report data as necessary.
• Data Entry of new hires in HRIS system for corporate location.
• Completes new hire onboarding for corporate location.
• Set up personnel files for corporate office.
• FMLA/LOA Tracking
• Track Monthly New Hire Benefit Enrollments; including but not limited to reviewing forms for completeness, turning them into broker for enrollments, following up on enrollment confirmations.
• Timely data entry of benefit enrollments in HRIS system.
• Maintains monthly reports/dashboards established by HR department.
• COBRA Process Tracking
• Work with recruiting team to assist with paperless preemployment process.
• Assist with maintaining job description library. This includes prepping new job description for HRD review and approval.
• Works closely with HRD on projects including M&A needs.
• Works closely with HRD on development of L&D training documents (power points; handouts; workflow charts; etc…)
• Maintains organizational charts.
• Administrative Assistant duties as needed for HRD.
• Development of form templates and branding for HR department.
• Maintains and coordinates employee recognition programs. Including coordination of annual functions.
• Communications with leadership effectively.
• All other duties as assigned

Other Responsibilities

• Completes required orientation as directed by facility
• Follows facility and OSHA safety rules and procedures while on assignment
• Respects cultural and religious practices of patients
• Upholds HIPAA regulations
• Punctual and dependent for assigned/confirmed shifts

Qualifications

• Bachelor's degree or the equivalent years of experience.
• Experience in the administration of benefits. payroll, and compensation programs and other human resource programs is a plus.
• Ability to communicate with employees at all levels (both verbal and written communication skills)
• Good computer skills including experience with HRIS and applicant tracking systems; ability to develop spreadsheets and reports to analyze market staffing needs
• Minimal travel required.