Inmate Finance Clerk

Department: Sheriff - Detention

Position Control Number: 0418-010

FLSA Status: Non-Exempt, position is eligible for overtime

Safety Sensitive Designation: This position is not designated as safety-sensitive.

Random Drug/Alcohol Test: No

Opening Date: August 26,2024

Closing Date: August 30,2024 at 11:59 PM

This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.

An Equal Opportunity Employer

JOB SUMMARY: Responsible for the receipt of inmates’ money and maintenance of inmate account records.

ESSENTIAL JOB FUNCTIONS:

• Creates new account records within the computer for incoming inmates.
• Receives money from inmates and the public for inmate accounts; issues receipts.
• Inputs account deposits into computer records.
• Receives commissary, barber, and telephone inmate requests from each jail pod; verifies sufficient funding for request prior to approval.
• Receives receipts for goods and services delivered from pod Officer; verifies charge totals; deletes charges from the appropriate account.
• Compiles totals owed for goods and services; balances with service provider bills; pay amounts owed to service providers.
• Balances cash window daily with computer totals.
• Secures cash in safe at the end of shift.
• Prints morning and afternoon reports of inmates’ balances; forwards to Central Control Deputy.
• Releases account funds for outgoing inmates after verification that no bills are outstanding.
• Responds to questions regarding inmate accounts.

SECONDARY DUTIES AND RESPONSIBILITIES:

• Perform other related duties as required.

PERSONNEL SUPERVISED: None

WORKING CONDITIONS: Work is performed in a smoking-restricted office environment. Movement within the Detention Facility is required.

MINIMUM QUALIFICATIONS:

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

• Considerable knowledge of bookkeeping principles and practices.
• Ability to make mathematical computations quickly and accurately.
• Ability to maintain detailed accurate financial records.
• Ability to count large sums of money.
• Ability to establish and maintain an effective working relationship with the detention facility staff, service providers, and the general public.
• Ability to attend work regularly and reliably.
• Skill in the operation of and data entry into a computer.
• Skill in the operation of a calculator.

PHYSICAL REQUIREMENTS:

• Digital dexterity is necessary for keyboard and calculator operation.
• Visual acuity is necessary for use of a computer screen and to count money.
• Ability to communicate effectively, both in person and by telephone.
• Ability to travel to other areas of the detention facility to collect inmate funds.

EDUCATION AND EXPERIENCE:

Completion of high school including advanced training in bookkeeping or business recordkeeping; some experience as a cashier or a related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.

Employment is contingent upon the successful completion of a criminal background check, child maltreatment check, and adult maltreatment check.

Regular and reliable attendance is an essential function of this position.

ACCESSIBILITY NOTICE: If you are an individual with disabilities who needs accommodation or you are having difficulty using or website to apply for employment, please contact humanresources@pulaskicounty.net or call (501) 340-6110.