What are the responsibilities and job description for the Administrative Assistant position at Quantix?
Company Conformance Statements
In the performance of their respective tasks and duties all employees are expected to conform to the following:
- Perform quality work within deadlines with or without direct supervision
- Interact professionally with other employees, customers and suppliers
- Work effectively as a team contributor on all assignments
- Support the efforts of management in meeting profit and growth objectives as established in the strategic business plan
- Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and the organizations
- Work safely, within the company guidelines, standard operating procedures (SOP) and Job Safety Analysis (JSA)
Job summary
The Administrative Assistant – duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures.
Summary of essential job functions
This job includes the following duties and any other as assigned by current manager:
- Provides administrative support to ensure efficient operation of office.
- Develop and maintain filing system.
- Keep track of office supplies that need ordering and research new deals and suppliers
- Reply to email, telephone or face to face enquiries
- Collect paperwork and other required documents for Safety and Human Resources
- Complete DOT Physical, Drug and Alcohol request for service paperwork
- Coordinating travel arrangements: flights, hotels, and rental cars
- Setting up new employees for online training
- Updating Safety/OSHA/Policy expiration fields in TMW
- Maintains knowledge of federal, state and local laws and regulations and ensures company compliance
- Assist in the compliance with the Federal Motor Carrier Safety and DOT regulations regarding Hours of Service
- Assist the Dispatcher, Terminal, and Regional Manager in any and all tasks
- Assist Training Department with any and all tasks
- Support and cross train with other members of operations staff
- Any and all other duties assigned
