What are the responsibilities and job description for the Office Coordinator I - Emergency Services position at Queen Anne's County?
JOB SUMMARY
Performs intermediate to high level administrative and technical work in support of the activities of the department with minimal supervision. Duties may include training, payroll, administrative support. ESSENTIAL FUNCTIONS
Provides cordial, responsive and accurate customer service.
Performs intermediate to high level administrative and technical work in support of the activities of the department.
Works under the direction of the Department Head or other management staff with minimal supervision.
Provides substantial knowledge of practices and procedures in assigned area.
Organizes own work and may prioritize work for other staff.
Maintains all federal and state grant files.
Monitors departmental budget(s) and tracks expenditures.
Prepares and maintains department accounting records, spreadsheets, purchase orders, accounts receivable, etc.
Maintains employee leave schedules.
Assists with time sheet preparation for payroll.
May train other staff as assigned.
Uses independent judgment in preparation of reports and documents and in problem resolution.
Greets and screens calls and visitors and provides technical information to employees and visitors.
Organizes and attend department meetings. May prepare and distribute minutes.
Assists with department-wide projects.
Maintains organization of departmental files and records.
Coordinates activities with other agencies and departments.
Performs high level computer skills, including data entry, word processing, spreadsheets, desktop publishing, mail merge, scanner, e-mail and internet use. EDUCATION AND EXPERIENCE
Office Coordinator I - Emergency Services - High school diploma or GED, Associates Degree, and four years of related experience.
OR
High school diploma or GED required and six years of related experience required.
CERTIFICATES, LICENSES, REGISTRATIONS
Must posses a Class C Maryland Motor vehicle operators License or equivalent or ability to obtain such license within 30 days employment. PHYSICAL REQUIREMENTS
Typically sits at a desk or computer table. Occasionally walks, stands or stoops. Occasionally lifts, carries, pushes, pulls or otherwise moves objects weighing up to 25 lbs. Uses office equipment requiring average degree of dexterity. Concentration to detail is required. Multitasking is required.
Reasonable accommodations may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.
GENERAL INFORMATION
KNOWLEDGE, SKILLS AND ABILITIES
Ability to maintain cooperative relationships with those contacted in the course of work. Ability to work as a member of a team. Ability to work independently and complete own work while training others. Good written and verbal communication skills. Strong organizational skills. Thorough knowledge of relevant computer applications. Ability to read and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedure manuals using proper grammar, spelling, and punctuation. Ability to calculate figures and amounts such as discounts, interest rates, commissions, and proportions. Ability to apply concepts of algebra and geometry. Knowledge of accounting procedures.
Performs intermediate to high level administrative and technical work in support of the activities of the department with minimal supervision. Duties may include training, payroll, administrative support. ESSENTIAL FUNCTIONS
Provides cordial, responsive and accurate customer service.
Performs intermediate to high level administrative and technical work in support of the activities of the department.
Works under the direction of the Department Head or other management staff with minimal supervision.
Provides substantial knowledge of practices and procedures in assigned area.
Organizes own work and may prioritize work for other staff.
Maintains all federal and state grant files.
Monitors departmental budget(s) and tracks expenditures.
Prepares and maintains department accounting records, spreadsheets, purchase orders, accounts receivable, etc.
Maintains employee leave schedules.
Assists with time sheet preparation for payroll.
May train other staff as assigned.
Uses independent judgment in preparation of reports and documents and in problem resolution.
Greets and screens calls and visitors and provides technical information to employees and visitors.
Organizes and attend department meetings. May prepare and distribute minutes.
Assists with department-wide projects.
Maintains organization of departmental files and records.
Coordinates activities with other agencies and departments.
Performs high level computer skills, including data entry, word processing, spreadsheets, desktop publishing, mail merge, scanner, e-mail and internet use. EDUCATION AND EXPERIENCE
Office Coordinator I - Emergency Services - High school diploma or GED, Associates Degree, and four years of related experience.
OR
High school diploma or GED required and six years of related experience required.
CERTIFICATES, LICENSES, REGISTRATIONS
Must posses a Class C Maryland Motor vehicle operators License or equivalent or ability to obtain such license within 30 days employment. PHYSICAL REQUIREMENTS
Typically sits at a desk or computer table. Occasionally walks, stands or stoops. Occasionally lifts, carries, pushes, pulls or otherwise moves objects weighing up to 25 lbs. Uses office equipment requiring average degree of dexterity. Concentration to detail is required. Multitasking is required.
Reasonable accommodations may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.
GENERAL INFORMATION
KNOWLEDGE, SKILLS AND ABILITIES
Ability to maintain cooperative relationships with those contacted in the course of work. Ability to work as a member of a team. Ability to work independently and complete own work while training others. Good written and verbal communication skills. Strong organizational skills. Thorough knowledge of relevant computer applications. Ability to read and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedure manuals using proper grammar, spelling, and punctuation. Ability to calculate figures and amounts such as discounts, interest rates, commissions, and proportions. Ability to apply concepts of algebra and geometry. Knowledge of accounting procedures.
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