What are the responsibilities and job description for the Admin, Assist position at Quest Diagnostics?
Overview
Perform administrative duties to support Director and/or large staff.Responsibilities
- Screen calls, visitors, and incoming correspondence. Determine which requests need to be handled by supervisor or team member.
- Schedule meetings, appointments and maintain calendars.
- Arrange and prepare materials for staff and other meetings.
- Take notes and minutes in meetings.
- Prepare communications and documents, such as memos, emails, invoices and other correspondence.
- Create and run internal department reports.
- Research and book travel arrangements.
- Complete expense reports.
- Respond to procedural requests.
- Create and maintain filing system.
- Responsible for supplies, maintenance coordination and office files.
- Process and distribute incoming mail.
- Perform other duties as assigned to meet the business needs or customer requirements. This is not an exhaustive list of all duties and responsibilities, but rather a general description of work performed by the position.
Qualifications
QUALIFICATIONSRequired Work Experience:
Two (2) to four (4) years administrative experience
Preferred Work Experience:
N/A
Physical and Mental Requirements:
N/A
Knowledge:
- Proper telephone etiquette to handle inquiries.
- Basic knowledge of operating office equipment
Skills:
- Excellent interpersonal and communication skills (oral and written) necessary to effectively interact with customers and co-workers.
- Intermediate to advanced computer skills (Word, Excel, PowerPoint)
- Ability to multi-task and work in a fast-paced environment.
- Strong organizational skills
- Ability to analyze and solve problems.
- Ability to maintain professional and tactful manner in stressful situations
- Exhibit comfortable interaction with employees at all levels of the organization.
- Ability to handle a variety of situations independently without supervisor review.
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