Executive Assistant

Overview

This position is responsible for the coordination of activities and ensuring timely flow of information in support of the North Region President. The ideal candidate will handle details of a highly confidential and critical nature and must function efficiently and effectively in a fast-paced professional environment. They will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, and the ability to organize and maintain administrative processes is essential to this position.  The ideal candidate will be dynamic, high-energy, organized, and able to support cross-functional coordination in a fast-paced environment and possess excellent judgment.

*Please note this position offers a flexible work arrangement (both in office & remote work )

Responsibilities

This position will primarily support the President of North Region and will also be called upon to support additional senior leaders. The key responsibilities will be as follows:

• Ensure that administrative tasks are done in an effective, efficient and proactive manner.
• Screen and prioritize communications and opportunities from external and internal sources.
• Prepare communications and documents, such as memos, emails, invoices and other correspondence.
• Assist leaders with assigned projects.
• Create and run reports.
• Schedule meetings, appointments and maintain calendars.
• Arrange and prepare materials for staff and other meetings.
• Take notes and minutes in meetings.
• Manage the daily schedule the leaders, ensuring that they know their schedule 24 hours in advance and keeping appointments and meetings on time or changing schedules when necessary.
• Develop and maintain a system that alerts to upcoming deadlines on incoming requests or events.
• Manage travel & event arrangements. Proactively coordinate pre-planning with various internal functions, including arranging appropriate travel, agendas and necessary contacts, packaging marketing materials, and other necessary preparations.
• Respond to procedural requests.
• Support Board of Directors meetings - scheduling, meeting minutes, etc.
• Own programs such as, charitable donations management, pool car management, CME credits & faculty enrollments, scheduling client tours, office supplies management, etc.
• Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
• Perform other duties as assigned to meet the business needs or customer requirements.

Qualifications

Education:  Bachelor's degree or equivelent work experience

Required Work Experience:

• Minimum 10 years of equivalent work-related experience supporting C-level Executives.
• Experience interacting with customer’s senior executive leader / C-Suite office.

Preferred Work Experience:

• Mid to large size company experience
• Service industry or high-tech environment
• Notary

Mental Requirements:

• Demonstrated ability to handle confidential information appropriately.
• Ability to stay focused, efficient, and effective in managing multiple priorities.
• Professional demeanor and ability to defuse emotional situations in a calm manner.
• Strong interpersonal skills and good judgment.
• Proven ability to work independently to achieve accomplishments.
• Ability to communicate effectively with all levels of employees and outside contacts.
• Energetic with a ‘let’s roll up our sleeves’ attitude
• Proven ability to effectively collaborate with internal team, cross-functional team, and external parties in a rapidly growing environment
• Exhibit comfortable interaction with employees at all levels of the organization
• Ability to provide after hour and flexible support

Skills:

• Highly proficient in the following software programs: (Word, /Excel/PowerPoint, databases).
• Extensive experience in administrative preparation of board presentations.
• Excellent written and verbal communication skills. 

Quest Diagnostics honors our service members and encourages veterans to apply.

While we appreciate and value our staffing partners, we do not accept unsolicited resumes from agencies. Quest will not be responsible for paying agency fees for any individual as to whom an agency has sent an unsolicited resume. 

EEO

Quest Diagnostics is an equal employment opportunity employer. Our policy is to recruit, hire and promote qualified individuals without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity, or any other status protected by state or local law. Quest Diagnostics observes minimum age requirements established by federal, state and/or local laws, and will ask an applicant for verification when deemed necessary.